Workplace and Facilities Operations Manager

Company Overview

Mainspring Energy is revolutionizing power generation with the world’s most flexible and adaptable onsite power generator, the Mainspring Linear Generator. Commercial, industrial, and utility leaders are choosing Mainspring over traditional options like engines, turbines, and fuel cells to quickly and reliably deliver local power for EV charging, commercial facilities, data centers, and grid-scale operations. The Mainspring Linear Generator is fuel flexible, ramps up and down to meet demand, and utilizes a flameless technology with near-zero NOx emissions.

Backed by top-tier investors such as Khosla Ventures, Bill Gates, American Electric Power, and Lightrock, Mainspring designs, manufactures and delivers its products to customers across the U.S. today, and we’re quickly scaling for international expansion.

Inspired by our vision of the affordable, reliable, net-zero carbon grid, Mainspring is rapidly expanding within the $816B global electricity equipment market, and we’re hiring the best talent to meet growing customer demand around the globe. We welcome a broad range of backgrounds, experiences, and talents to bring fresh perspectives and ongoing innovation to our customers.

We are looking to build relationships with people who share our values:

• Pragmatic Optimism. Building a new category of world-class power generation requires the optimism of ambition and creativity, balanced with practicality to solve problems efficiently. The challenges that arise are opportunities for growth.

• Excellence without Ego. We bring expertise and commitment to creating the best customer experience, from sales to deployment and service, just as we apply deep technical rigor to building and delivering world-class products. We strive for excellence and behave as leaders with the humility to acknowledge our challenges, both collectively and as individual contributors.

• Proactive Collaboration. The integration and cross-disciplinary nature of Mainspring’s business requires intentionally seeking out others who bring different skills, perspectives, and priorities. Our culture of inclusion and respect extends beyond our team to interactions with our partners and customers.

Mainspring is based in Menlo Park and has partnered with top-tier investors and utilities such as Khosla Ventures, Bill Gates, NextEra, and American Electric Power. More information can be found at www.mainspringenergy.com.

Responsibilities

The Workplace and Facilities Operations Manager will oversee the efficient and effective management of workplace services, facilities operations, and office environments. This role focuses on creating a productive, safe, and engaging workplace experience while ensuring compliance with health, safety, and environmental standards. The ideal candidate will bring hands-on expertise in troubleshooting and repairing building systems, equipment, and infrastructure, alongside partnering with IT and the Information Security Manager to implement robust physical security measures. This position combines strategic planning with technical skills and hands-on problem-solving to support company growth and employee satisfaction.

Workplace Operations:

• Oversee day-to-day workplace operations, ensuring a seamless and efficient office, industrial, manufacturing, and research environment.

• Manage office layouts, space planning, and seating arrangements to optimize productivity and accommodate company growth.

• Collaborate with HR and leadership to enhance employee engagement through workplace initiatives and events.

• Develop and implement workplace policies and procedures to support company culture and values.

Facilities Management and Repairs:

• Perform hands-on troubleshooting and repairs of building systems, including HVAC, plumbing, electrical, mechanical, and office equipment, to ensure all systems function optimally.

• Regularly inspect facilities to identify maintenance needs and address them proactively.

• Act as the first responder for maintenance issues, resolving problems directly or coordinating with external vendors for complex repairs.

• Develop and execute a preventive maintenance program to extend the life of equipment and infrastructure.

• Maintain an inventory of tools, spare parts, and supplies to facilitate timely repairs and maintenance.

• Lead facility upgrades and improvement projects with both technical expertise and project management skills.

• Serve as liaison between the business and its landlords.

• Participate in government agency safety and regulatory inspections. Assist in ensuring compliance with company policies, Federal, State and local regulations.

Physical Security (in Partnership with IT and Cybersecurity):

• Collaborate with IT and the Information Security Manager to develop and maintain an integrated security strategy for physical infrastructure.

• Own and emphasize implementation and maintenance of access control systems, including badge issuance and visitor management processes.

• Support IT and Cybersecurity in managing surveillance systems, alarm systems, and other security technologies.

• Conduct joint risk assessments with IT and Security to identify vulnerabilities and implement mitigation measures.

• Ensure alignment between physical security protocols and cybersecurity policies to protect company assets, personnel, and data.

• Participate in and support Business Continuity and Disaster Recovery Planning.

Budget and Resource Management:

• Develop and manage the facilities and workplace operations budget, ensuring cost efficiency.

• Monitor and report on expenditures, identifying opportunities for cost savings.

• Oversee procurement for office supplies, equipment, and services.

Vendor and Contract Management:

• Negotiate contracts and maintain relationships with external vendors, including cleaning services, security, equipment suppliers and facility service providers.

• Oversee, manage, and personally evaluate vendors that meet service-level agreements and performance expectations.

Sustainability and Environmental Initiatives:

• Lead efforts to improve energy efficiency, reduce waste, and promote sustainable workplace practices.

• Implement green initiatives to align with company values and environmental goals.

Qualifications

• Education: Bachelor’s degree in Facilities Management, Engineering Technology, or a related field; or equivalent technical experience.

• Experience:

  • 5 years in facilities management, workplace operations, or a related role.

  • 2 years of hands-on experience as an engineering technician or similar role, with the ability to troubleshoot and repair mechanical, electrical, and office systems.

  • 2 years of experience collaborating on physical security initiatives, especially in partnership with IT and security teams.

  • Experience managing budgets, vendors, and cross-functional teams.

• Skills:

  • Strong mechanical, electrical, and troubleshooting skills.

  • Knowledge of physical security systems and protocols, including access control and surveillance.

  • Excellent communication and interpersonal abilities.

  • Familiarity with workplace technologies (e.g., space management software, security systems).

  • Knowledge of safety regulations and compliance standards.

Preferred Qualifications

• Certification in Facilities Management (e.g., FMP, CFM, or IFMA).

• Certified Engineering Technician (e.g., CET or equivalent).

• Certified Security Professional (e.g., CPP, PSP).

• Experience collaborating with IT and Cybersecurity teams on integrated security measures.

• Experience in sustainability and environmental initiatives.

The Bay Area salary for this role is $100k-$130k base pre-IPO stock options benefits. This position is on-site in Menlo Park, CA. The salary will be adjusted based on the experience of the employee.

Does your experience not meet all of our posted requirements? Studies have shown that some people are less likely to apply to positions unless they meet every listed requirement. At Mainspring, we are committed to building a diverse, inclusive, flexible, and collaborative environment, so if you want to help us transition the world to clean and affordable electricity, and don’t meet all posted requirements for a particular role, we’d still love to hear from you. Mainspring can sometimes be flexible enough to shift responsibilities for the right person, or otherwise identify open or upcoming roles that may better fit your professional background.

In more traditional words, Mainspring Energy, Inc is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

This compensation and benefits information is based on Mainspring Energy's estimate as of the date of publication and may be modified in the future. We generally do not negotiate on salary once we have made an offer. The level of pay within the range will depend on a variety of job-related factors that may include location, relevant prior experience and/or education, or particular skills and expertise. New hires joining the company tend to be paid within the starting base pay range noted above, with opportunities to increase pay over time based on development of additional skills, competencies, and company-specific knowledge.

Salary : $100,000 - $130,000