What are the responsibilities and job description for the Operations Specialist position at Mainstream Commercial Divers, Inc?
Job Description
Job Description
Position Description
The Operations Specialist plays a key role in offering administrative and logistical support for projects within the group, while also assisting other service lines and regions as necessary. This position encompasses general office tasks, providing administrative assistance to the designated region, and engaging in field work when required.
Duties and Responsibilities include :
- Maintain accurate project cost tracking and invoicing records through the organization of logs, files, and supporting documents, ensuring smooth cost accounting and invoicing processes.
- Collaborate with the Project Administrator to provide timely project financial updates and manage invoicing procedures.
- Generate monthly Work-in-Progress (WIP) reports and provide updates on costs and contracts.
- Assist in tracking employee certifications to ensure compliance.
- Coordinate physicals for Topside and Diver teams.
- Oversee ADCI test proctoring activities.
- Provide support to operations by assisting in estimating and proposals.
- Participate in client communications as required, offering support to Operations Managers.
- Organize and supervise transportation arrangements for personnel, assets, and supplies related to ongoing projects.
- Project management support, including assistance with pre-operation submissions and reviewing / project report submissions.
- Assist in tracking intents and affidavits for certified payroll purposes.
- Manage new vendor setup and corresponding communications.
- Manage incoming calls.
- Miscellaneous office duties.
- Assist Human Resources and Operations teams with facilitating new hire paperwork and onboarding. (as needed)
- Other duties as assigned.
Qualifications
Education
Physical / Mental Requirements
Benefits
Mainstream Commercial Divers, Inc is a full-service underwater inspection, construction, maintenance, and diving company. Since formation, Mainstream Commercial Divers, Inc has inspected, constructed, and maintained in-water structures of all types. Mainstream Commercial Divers, Inc is experienced in all aspects of inland commercial diving and underwater construction.
Mainstream Commercial Divers, Inc is an Equal Opportunity Employer.