Facility and Maintenance Coordinator - Artesia Public Schools Maintenance Department

DATE POSTED:  January 27, 2025

BEGINNING DATE:  Immediately or as Soon as Available

Work week is Monday through Friday 8 hours per day with on-call availability for emergencies.  

Position Overview:
The Facility and Maintenance Coordinator supports the Facility and Maintenance Director in overseeing daily operations, maintenance, and upkeep of the organization’s facilities, ensuring safety, functionality, and compliance with all regulations. This role involves managing a team, coordinating repairs, overseeing preventative maintenance, and assisting with long-term planning for facility improvements.

Key Responsibilities:

Facility Operations and Maintenance

• Assist in the supervision of day-to-day maintenance activities, including HVAC, electrical, plumbing, and structural systems.
• Ensure that all facilities meet safety, cleanliness, and functionality standards.
• Oversee preventative maintenance schedules and ensure timely completion.
• Respond to and resolve urgent maintenance issues promptly.
• Manage vendor and contractor relationships, including overseeing service contracts and performance.

Team Leadership and Coordination

• Assist in hiring, training, and supervising maintenance staff.
• Delegate tasks and monitor staff performance to ensure efficiency and high-quality work.
• Foster a positive and collaborative work environment.

Regulatory Compliance and Safety

• Ensure Facilities Master Plan (FMP) and Preventative Maintenance Plan (PMP) are up to date and submitted to the State for review.
• Ensure compliance with local, state, and federal regulations, including building codes and safety standards.
• Conduct regular facility inspections to identify hazards or areas for improvement.
• Implement safety protocols and ensure staff adherence.

Budget and Resource Management

• Assist in preparing and managing the maintenance budget.
• Track expenses, manage inventory, and ensure cost-effective resource allocation.
• Support planning and execution of capital improvement projects.
• Learn the procurement process with the intent of completing the requirements for becoming a procurement officer for the district

Planning and Strategy

• Collaborate with the Facility Director to develop long-term strategies for facility improvements.
• Provide input on energy efficiency and sustainability initiatives.
• Contribute to disaster recovery and emergency preparedness planning.
• Assist with project management including new construction, remodeling, and maintenance.

Qualifications:

Education and Experience

• High school diploma or equivalent required; Bachelor’s degree in facilities management, engineering, or a related field preferred.
• 5 years of experience in facility maintenance, including at least 2 years in a supervisory role.
• 2 years of experience in IT related work ie…cabling, DDC controls, etc..

Skills and Competencies

• Strong technical knowledge of building systems (HVAC, plumbing, electrical, etc.).
• Proficient in computer systems used in building management.
• Excellent leadership and team management skills.
• Strong problem-solving and decision-making abilities.
• Effective communication skills, both written and verbal.
• Proficient in maintenance software and Microsoft Office Suite.

Certifications

• Relevant certifications such as Certified Facility Manager (CFM) or Building Operator Certification (BOC) are a plus.
• OSHA certification preferred.

Working Conditions:

• Will require on-call availability for emergencies.
• Physical demands include lifting, standing, and operating maintenance equipment.
• Work environment includes exposure to outdoor weather, mechanical systems, and occasional hazardous materials (with proper safety measures).

REPORTS TO:

Scott Simer, Director of Maintenance

HOW TO APPLY: 

• Complete the entire application ONLINE to be considered for this position
• Provide a copy of your Drivers License & Social Security Card
• Resume and reference letters are requested but optional

REQUIREMENTS:  The applicant, if selected, MUST undergo a FBI Fingerprint Background Report ($44.00 fee)

EQUAL EMPLOYMENT OPPORTUNITY-Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, age, or national origin is prohibited.  Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons.  If due to a disability, you are currently unable to perform any of the job duties identified in this job description, advise the personnel department of that condition.  The personnel department will make a determination whether a reasonable accommodation can be made in these job duties and procedures to address that disability.

*REFERENCE'S EMAIL ADDRESSES REQUIRED*

Salary : $70,000 - $78,000