What are the responsibilities and job description for the Office Administrator position at Mainz Brady Group?
Mainz Brady Group is seeking a proactive and detail-oriented professional who thrives in a fast-paced environment. The ideal candidate is a self-starter who takes initiative, anticipates needs, and actively seeks ways to improve processes rather than just meeting expectations.
Key Responsibilities:
- Manage incoming phone calls and direct inquiries appropriately.
- Oversee calendar management, including scheduling meetings and preparing meeting rooms.
- Organize and maintain documents and files.
- Assist with occasional travel arrangements.
- Process AP invoices for Office Services and manage expense reports.
- Maintain office supplies, including copy machine paper and related products.
- Support in-office events and coordinate logistics as needed.
- Collaborate with Office Services and Human Resources teams.
- Handle confidential and sensitive information with discretion.
- Prioritize and execute special projects as assigned.
Skills & Qualifications:
- Strong interpersonal skills with excellent verbal and written communication.
- Highly organized with the ability to multitask and prioritize effectively.
- Professional phone etiquette and customer service skills.
- Proficiency in MS Office
- Intermediate to excellent Excel experience / skills - Detailed reports, pivot tables, formulas, workbooks.
- Familiarity with Zoom, Teams, and Outlook.
Mainz Brady Group is a technology staffing firm with offices in California, Oregon and Washington.We specialize in Information Technology and Engineering placements on a Contract, Contract-to-hire and Direct Hire basis. Mainz Brady Group is the recipient of multiple annual Excellence Awards from the Techserve Alliance, the leading association for IT and engineering staffing firms in the U.S.
Mainz Brady Group is an Equal Opportunity Employer. We are committed to Diversity & Inclusion and incorporate non-discrimination best practices in all of our staffing processes. Mainz Brady Group does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, gender expression, age, disability or any other protected class.
Salary : $40,000 - $70,000
