Administrative Assistant

Maize Virtual Prep School is seeking an administrative assistant to support the students, families and staff. The Administrative Assistant will assist in the day-to-day operations of the school, school-wide communication and the management of student data. This position requires the utilization of a growth mindset in exploring innovative applications and performance of the various day-to-day functions.

Qualifications:

Education/Certification: High school diploma or equivalent. Bachelor's Degree preferred.

Special Knowledge/Skills: Excellent customer service skills and the ability to establish effective working relationships administrators/staff/parents/students and community in a positive manner, along with strong written and oral communication abilities. Initiative to complete tasks with minimal supervision. Experience with student information systems and/or graphic design tools preferred.

Major Responsibilities and Duties:

• Monitor emails and phone calls, ensuring prompt responses and assistance.
• Work with the administration team to complete needed tasks for the smooth operation of the school.
• Work with the administrative team to provide assistance in the enrollment process including contacting prospective students and scheduling administrative appointments.
• Provide support to families in completing required enrollment documentation.
• Enhance school-wide communication and community engagement through various platforms.
• Assist in the management of new student records, including proof of residency, immunization records, address management, and other required documentation, maintaining accurate and up-to-date information.
• Assist with the management of online learning platforms.
• Work with the administrative team to compile and distribute the MVPS Monthly newsletter and weekly updates.
• Assist the administrative team by creating visually appealing documents, presentations, etc.
• Assist with distribution and collection of MVPS materials. This includes traveling in August and May to distribution and collection sites, assistance with organization and packing of materials, and shipping materials.
• Work with the administration team to coordinate state assessment testing sites/sign-ups and other in-person activities.
• Participate in meetings, workshops and seminars for the purpose of conveying and/or gathering information required to perform functions.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and phone

Posture: Prolonged sitting, Occasional bending/stooping

Motion: Some walking, Frequent keyboarding and use of mouse, Occasional reaching

Lifting: Regular light lifting and carrying (less than 15 pounds)

The job typically involves extensive computer work and periodically moving curriculum and materials. Occasional travel is also required. Due to the varied tasks, a growth mindset is essential. Mental demands include managing frequent interruptions, maintaining emotional composure during stressful situations, problem-solving, decision-making, and interpreting data.

Attendance: Must maintain regular and acceptable attendance/punctuality as required by the Board of Education policies and regulations.

Clearances: Background check, drug screen, TB test

Job Type: Full-time

Pay: $16.70 - $18.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Wichita, KS 67205 (Required)

Ability to Relocate:

• Wichita, KS 67205: Relocate before starting work (Required)

Work Location: In person

Salary : $17 - $18