What are the responsibilities and job description for the Executive Assistant, CEO position at Make-A-Wish Foundation of America?
At Make-A-Wish® America, we are more than a great place to work — our work is life-changing. Together, we create life-changing wishes for children with critical illnesses. Nearly 40 years ago the inspiration for Make-A-Wish began with one little boy's wish to be a police officer. Today, together with our volunteers, donors, staff and supporters, Make-A-Wish has granted more than 500,000 life-changing wishes and transformed countless lives.
THE ROLE
The Executive Assistant is an integral member of the executive administration team, providing support to the executive office and contributing significantly to departmental operations. This position reports directly to the Executive Integration Manager (EIM) with matrixed reporting to the CEO.
Where You Come In
As the Executive Assistant you will :
- Research, prioritize, and follow up on incoming matters and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, and / or response
- Handle various administrative tasks such as managing calendars, coordinating meetings with internal and external stakeholders, reconciling expense reports, and plans / coordinates travel itineraries
- Proactively create meeting calendars, prepares, and distributes meeting notifications, agenda materials, and minutes- manages all correspondence around meeting execution
- Prepare materials and presentations using research, insights, qualitative and quantitative data, in collaboration with the data governance and strategy teams
- Responsible for virtual and in person meeting prep, setup including facilities, A / V needs, or other special meeting needs
- Board Committee Support- writes and distributes minutes and maintains accuracy of committee minutes and attendance records
- Collaborates on a variety of special projects
- Maintain key documents including contact information lists and ensures that staff milestone recognitions are coordinated
- Other duties as assigned
What You’ll Need
WHAT WE OFFER
BENEFITS
TIME OFF
ALSO...
Who We Are :
Our vision is to grant the wish of every eligible child. Through our mission, we are uniting communities to grant life-changing wishes. As the world’s largest wish-granting organization, we strive to create a sense of community and an environment where we warmly embrace our wish families, volunteers, and colleagues.
Joining Make-A-Wish means becoming part of a mission that believes in the power of a wish.
Trouble submitting an application?
We’re thrilled that you’re interested in joining our mission! If you’re experiencing any hiccups while submitting your application, don’t worry – technology can be tricky sometimes. Here are a couple of quick tips to help you out :
We respect and ensure equal opportunity, regardless of race, religion, ethnicity, national origin, age, gender identity, sexual orientation, disability, perceived disability and other legally protected characteristics. Make-A-Wish America utilizes E-Verify in its hiring practices to achieve a lawful workforce.
Required Skills
Required Experience
