Documentation Specialist

Job Summary

Documentation Specialist is responsible for verifying that all incoming Customer documents are accurate, received in a timely manner and set up in the HFS database as directed. Position supports the Supplier Quality Leader in maintaining the approved supplier list, compiling vendor performance and assists in training new suppliers to ensure requirements are understood and processes are in place to meet them.

Job Duties

Duties may include, but are not limited to the following:

• Set up new ingredient and packaging materials in SAP.
• Verify accuracy of incoming customer specifications.
• Review incoming bill of material for accuracy.
• Create set-up sheets for facility use.
• Maintain material masters and registers
• Communicate with customers to resolve issues.
• Filing.
• May be required to work weekends from time to time.
• Follow Good Manufacturing Practices (GMPs) at all times.
• Comply with all safety, health and environmental regulations as prescribed by law.
• Comply with all Company rules, regulations and policies.
• Perform other duties as assigned.
  
  

Required Competencies & Knowledge

Knowledge of:

• Procurement, products, and production processes
• Knowledge and experience with SAP
  
  

Skilled In

• Must have excellent oral and written communication skills.
• Strong self-confidence.
• Strong will to drive change.
• Excellent problem-solving skills and the ability to work with autonomy.
• Must be accurate, detail-oriented and maintain the utmost confidentiality.
• Must be detail oriented.
  
  

Ability To

• Communicate in English to give and acknowledge instructions/problems.
• Physical and mental ability to work in excess of 40 hours per week.
• Ability to calculate figures.
• Ability to add, subtract, multiply and divide in various units of measure, using whole numbers, common fractions and decimals.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to write routine reports and correspondence.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram and/or schedule form.
  
  

Ability to work well with others in stressful situations and meet deadlines as necessary.

• Ability to handle multiple priorities and tasks.
• Excellent keyboarding, record keeping and follow-up skills.
• Ability to work in a fast-paced environment, while at the same time making sound decisions.
  
  

Proficiency in: MS Office Suite and SAP

Work Environment

• Maintain harmonious working relations with employees from all departments.
• Maintain harmonious working relations with management from all levels.
• Communicate effectively with all employees and management.
  
  

Physical Requirements

• Reaching with hands/arms throughout the day.
• Ability to use hands and fingers.
• Ability to see, hear and talk.
• Ability to work in light to moderate noise levels.
• May be required to walk up to 400 yards to work and break areas.
• May climb steps to and from work and break areas.
  
  

Minimum Qualifications

• 3 plus years’ experience in Data Entry
• Experience in a food manufacturing environment preferred
• Experience with Good Manufacturing Practices (GMPs), Hazard Analysis Critical Control Points (HACCP), SQF all pluses
• Experience with internal and 3 rd party audits preferred
  
  

Maker's Pride is an Equal Opportunity Employer.

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