Insurance Defense Secretary / Word Processor

Position Overview: We are seeking a highly skilled Legal Secretary with extensive experience in filing insurance defense-related documents to the New York State ECF portal and formatting insurance defense documents. The ideal candidate will also have a strong understanding of the differences between browser-based Outlook and application-based Outlook handling multiple inboxes.

Key Responsibilities:

• Accurately transcribe legal documents and provide clerical and administrative support to attorneys and legal professionals.
• Prepare and format legal documents, including motions, briefs, and pleadings, specifically for insurance defense cases.
• File legal documents with New York and Federal Courts using the NYS and Federal electronic filing portals.
• Manage document management systems, ensuring accurate filing and organization of legal files.
• Proofread legal documents for accuracy and completeness.
• Enter data into databases and maintain accurate records.
• Email general correspondence and assist with legal drafting.
• Utilize software to convert and format legal documents.
• Revise, proof, and reconcile documents.
• Assist in the redaction of personal information in accordance with court guidelines.

Qualifications:

• Proven experience as a legal secretary or in a similar role, with a focus on insurance defense.
• Strong knowledge of legal terminology and procedures.
• Proficient in using document management systems and other legal software.
• Excellent writing, communication, and organizational skills.
• Attention to detail and ability to prioritize tasks effectively.
• Ability to work independently as well as part of a team.
• Familiarity with proofreading techniques for legal documents.
• Data entry skills with a high level of accuracy.
• Certification or relevant education is a plus.
• Understanding of the differences between browser-based Outlook and application-based Outlook handling multiple inboxes.

Why Join Us: This is an excellent opportunity for an experienced Legal Secretary to join our dynamic team. We offer competitive compensation and benefits packages, including health insurance and retirement plans. If you are a dedicated professional with a passion for the law and exceptional administrative skills, we would love to hear from you.

Salary: $50,000.00 - $65,000.00 (Annual Salary) Salary commensurate with experience.

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, and accident insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Malapero Prisco & Klauber LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Malapero Prisco & Klauber LLP is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Malapero Prisco & Klauber LLP via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Malapero Prisco & Klauber LLP HR/Recruitment will be deemed the sole property of Malapero Prisco & Klauber LLP. No fee will be paid in the event the candidate is hired by Malapero Prisco & Klauber LLP as a result of the referral or through other means.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $50,000 - $65,000