What are the responsibilities and job description for the Temporary Sales Administrator, Americas position at (MALIN+GOETZ)?
Company Description
(MALIN GOETZ) is a fast-growing, founder-based gender-neutral beauty and lifestyle business based in New York City. We operate 20 flagship apothecaries in NYC, LA, London, and Hong Kong: along with an expanding presence online through www.malinandgoetz.com. Additionally, the brand is listed internationally with 600 high-end accounts across five continents, including Space NK, Selfridges, Liberty, Nordstrom, Lane Crawford, and Sephora; and amenity partners that include 5* hotels, spas, and concept gyms. Our company champions three values: humanity, empathy fight, and these values are embedded into everything we do. We foster employees to represent these values in all aspects of their work.
Position Overview
The Temporary Sales Administrator serves as a part of the (MALIN GOETZ) corporate team and directly contributes to the seamless flow of our sales operations. This role requires an organized, prompt, and team-oriented individual. The Temporary Sales Administrator executes various administrative tasks including order processing and reporting for owned and third-party channels. Attention to detail, the ability to multitask, and a warm communication style are critical to success in this role. This position offers the opportunity to learn in a small but growing, entrepreneurial environment.
This is a temporary position, 5 days a week with a hybrid work schedule. In-office presence is required Tuesday through Thursday at our NY office.
Position Requirements
To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned:
US Retail
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Experience And Skills
Read, analyze, and interpret business, professional, technical, or governmental documents. Write reports, business correspondence and procedure manuals. Effectively present information and respond to questions from managers, customers, and the public.
Mathematical Ability:
Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, and percent, and draw and interpret bar graphs.
Reasoning Ability:
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Dealing problems involving several concrete variables in standardized situations.
Computer Skills:
This job has no supervisory responsibilities.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
(MALIN GOETZ) is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status.
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(MALIN GOETZ) is a fast-growing, founder-based gender-neutral beauty and lifestyle business based in New York City. We operate 20 flagship apothecaries in NYC, LA, London, and Hong Kong: along with an expanding presence online through www.malinandgoetz.com. Additionally, the brand is listed internationally with 600 high-end accounts across five continents, including Space NK, Selfridges, Liberty, Nordstrom, Lane Crawford, and Sephora; and amenity partners that include 5* hotels, spas, and concept gyms. Our company champions three values: humanity, empathy fight, and these values are embedded into everything we do. We foster employees to represent these values in all aspects of their work.
Position Overview
The Temporary Sales Administrator serves as a part of the (MALIN GOETZ) corporate team and directly contributes to the seamless flow of our sales operations. This role requires an organized, prompt, and team-oriented individual. The Temporary Sales Administrator executes various administrative tasks including order processing and reporting for owned and third-party channels. Attention to detail, the ability to multitask, and a warm communication style are critical to success in this role. This position offers the opportunity to learn in a small but growing, entrepreneurial environment.
This is a temporary position, 5 days a week with a hybrid work schedule. In-office presence is required Tuesday through Thursday at our NY office.
Position Requirements
To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned:
US Retail
- Assist with order placement from company warehouse to US retail locations, ensuring timely and efficient processing
- Coordinate the shipment of samples and promotional materials to retail locations
- Assist with general administrative functions as needed, including customer service inquiries
- Complete and provide regular reporting to the Sales Team (daily/weekly sales, consumption, current promotion analysis, trend, etc.) using various technology platforms
- Directly pack and ship occasional orders from the MALIN GOETZ office to stores
- Assist with logistics for retail events and activations
- Enter amenity orders into fulfillment system and monitor shipments
- Help resolve customer service inquiries as needed (ad hoc order placement, shipment detail questions, general inquiries, etc.)
- Assist in wholesale order data entry and order processing from shipment to payment
- Provide administrative support (e.g., sample shipments, PR, gratis, buyer meeting setup, corporate gifting orders)
- Provide reporting and order placement support for secondary sales channels
- Complete miscellaneous data entry tasks
- Assist retail sales team with special projects and launches in line with company-wide priorities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Experience And Skills
- Associate's degree or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
- 1-3 years of experience in sales.
- Previous experience working in retail operations preferred but not required.
- To perform the job successfully, an individual should demonstrate the following.
- Communications - Exhibits good listening and comprehension. Keeps others adequately informed in both written and verbal forms. Selects and uses appropriate communication methods.
- Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures.
- Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities; supports affirmative action and respects diversity.
- Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date.
- Problem Solving - Identifies and resolves problems in a timely manner; s; works well in group problem-solving situations
- Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; uses resources effectively
- This role is temporary
- The estimated hourly range for this position is $25 - $30
- The New York corporate office is hybrid (3 days in-office, 2 days work from home)
- Dog-friendly office environment
Read, analyze, and interpret business, professional, technical, or governmental documents. Write reports, business correspondence and procedure manuals. Effectively present information and respond to questions from managers, customers, and the public.
Mathematical Ability:
Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, and percent, and draw and interpret bar graphs.
Reasoning Ability:
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Dealing problems involving several concrete variables in standardized situations.
Computer Skills:
- MS Office
- Excel
This job has no supervisory responsibilities.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.
(MALIN GOETZ) is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status.
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Salary : $25 - $30
