What are the responsibilities and job description for the Program Officer position at Malteser International Americas?

Job Description

Location : New York City, USA (Based at Regional HQ Office)

Reports to : Compliance and Operations Manager

Position Type : Full-time, Hybrid

Deadline : Applications will be reviewed, and interviews scheduled, on a rolling basis.

Job Summary :

The Program Officer provides financial, operational, and administrative support to MIA’s U.S. government-funded project portfolio. This position will liaise and coordinate both with in-country offices and U.S.-based departments in order to provide effective support in close collaboration with the Compliance and Operations Manager. As needed, this position will be involved in new business development tasks with a focus on proposal budgets for U.S. government funding. In addition, the Program Officer will provide support to the Compliance and Operations Manager with the implementation of financial, operational, and administrative project location improvements as well as with cross-departmental headquarters operations.

Responsibilities :

Project Support
Ensure accurate budget tracking and forecasting of in-country expenditures
Assist in preparing, reviewing, and submitting financial reports and advance or reimbursement requests to donors
Provide guidance and support to projects for large-scale procurements
Liaise with donors regarding administrative and contractual matters
Support in-country finance teams with budget development for program extensions and realignments
Monitor sub-agreements and liaise with US-based sub-recipients
Provide logistical and administrative support to international project staff and consultants in close collaboration with the HQ Human Resources department
Support with developing and updating of manuals, guidelines, and policies
Facilitate team meetings and report out to leadership on project status
Support with visualization of budget and implementation status for meetings and reports
Travel to project offices to provide financial, operational, and administrative support and training
New Business Development
Prepare or review proposal budgets in collaboration with in-country Finance teams
Support with proposal logistics, such as preparing financial and contractual documents and formatting narratives for submission
Develop content in tables and matrices
Headquarters Operations Support
Support with cross-departmental tools, templates, and process development at the headquarters level

Qualifications :

Bachelor's degree in a relevant field. Master's degree preferred.

At least 1 year of experience working in an international project support environment, preferably with an international non-profit organization.

Interest in humanitarian assistance and international development.

Strong organizational skills, ability to multi-task and manage conflicting priorities while maintaining consistent, high-quality performance and meeting deadlines.

Strong sense of quality, attention to detail, accuracy, and efficiency.

Demonstrated interpersonal and intercultural communication skills.

Team player with the ability to work independently.

Fluent English and working knowledge of Spanish. Fluency in Spanish is highly desirable.

Ability to work comfortably with Microsoft Office. Advanced Excel and PowerPoint skills preferred.

Experience living and / or working abroad, preferably in Latin America.

Willingness and ability to travel internationally.

Must be eligible to work in the United States. Employment sponsorship will not be provided.

We Offer :

A responsible and exciting job in a committed, international working environment.

Health insurance with a portion of the employee’s premium subsidized by the employer.

20 Paid Time Off days per year.

12 Paid Holidays per year.

401k with the first 5% matched by employer.

Salary Range : $55,000 - $65,000 annually, depending on experience.

Start Date : As soon as possible, September 2024, preferred.

Salary : $55,000 - $65,000

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