Senior Project Manager/ Superintendent

Responsibilities include, but are not limited to :

• Compare vendor / subcontractor bid-day quotes and proposals for owners to buyout.
• Process Letters of Intent when directed by the Estimator or Owner.
• Communicate project administrative requirements with subcontractors and vendors after the Letter of Intent has been sent, per project requirements. Establish contacts and create relationships with office and field staff of subcontractors / vendors. Discuss expectations of work quality. Share schedules and track future requests accordingly.
• Project requirements need submission (subcontractor / vendor documents required, tax-exempts, etc.)
• Represent the GC Management team
• Conduct / attend the turnover meeting from Estimator to project management team (inclusive of key site personnel)
• Request, review, and process submittals, RFIs, and shop drawings through Procore or other means to the GC Management team for review. Communicate status from GC back to subs / vendors, record, or follow up. Speak to coordination concerns as they arrive from CM.
• Monitor ASIs, SKs, PRs, and RFI responses and present to the Owner when a cost impact is present. Always keep the above-said items clean (current log) for review.
• Request / create procurement log for subcontractor and vendor material(s) / equipment.
• Process the workflow from changing job conditions from GC updates to our files (S-Drive and Procore) for further turnover to the Team (field and office). Communicate and discuss all changes from CM / GC to Field Staff. Review for conflicts and changes ( / -). Update the internal filing including S Drive & Procore.
• AS-Planned schedule and provide 4 weeks look-ahead. Communicate schedule changes t subcontractors / vendors. Determine needed resources (manpower / material / equipment). Track schedule and advise of cost impacts or roadblocks. Inform subcontractors / suppliers if appropriate.
• Code vendor invoices, field receipts, and subcontractors’ AIAs (when they arrive) for processing / payment per the subcontract terms. Question and reject unauthorized billings. Communicate acceptance / rejection of billings with subcontractors / vendors.
• Draft and present monthly AIAs for approval. Track and bill allowances. Summarize and submit T&M work for change orders. Follow up with the Owner for signature and notary.
• Prepare, submit, and monitor change order proposals and change orders and input them into Procore. Once change orders are received, finalize contract cost revisions in Procore and send to ERP for accounting. Issue change orders to subcontractors / vendors if applicable. Inform the Owner of all change order requests and approvals.
• Attend weekly PM meetings. Relay pertinent data to the Superintendent and Foreman, including schedules and manpower.
• Coordinate subcontractor’s work and material / equipment release to hit targeted installation dates.
• Review internally and externally to ensure that all subcontractors / vendors are working off approved material documents and are permitted to access the site (badge, clearance, safety training, OSHA 10 / 30, insurance, contract / PO execution).