What are the responsibilities and job description for the ADMINISTRATIVE SPECIALIST position at Manatee County, FL?
Salary : $17.06 - $23.52 Hourly
Location : Bradenton, FL
Job Type : Full-Time (Hourly)
Job Number : 25-00075
Department : Public Safety
Division : Ems Operations
Opening Date : 01 / 22 / 2025
Closing Date : 1 / 29 / 2025 11 : 59 PM Eastern
General Information
Work Location : 2101 47th Terrace East, Bradenton, Florida 34203
Work Hours : Monday - Friday, 8am - 5pm
Provides administrative support to the EMS Chief. Assists with employee scheduling, shift / station bidding, and vacation bidding in compliance with existing EMS Labor Agreement. Maintains training records and associated documentation. Coordinates meetings with internal and external stakeholders. Functions as the contact for HR-related processes including pay adjustment, timecard adjustment, and travel. Assists EMS with accreditation and compliance.
Provides administrative support to a division or section. Ensures efficient and smooth day-to-day operation of the division or section.
Working Conditions
Typical indoor office environment. Sitting for long periods of time, working on computer. Lifting equipment or supplies up to 25 pounds alone and up to 50 pounds with assistance. Position requires visual acuity and depth perception, as well as ability to hear and identify sounds. Occasional high stress situations. Occasionally required to work other than normal business hours.
Job Description
Essential Functions
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Greets and directs visitors. Acts as first point of contact for visitors on management's behalf.
Answers and directs phone calls. Maintains phone lists and organization charts. May perform receptionist duties, as needed.
Plans, organizes, and schedules appointments and meetings for management. Attends meetings to take minutes and document follow up actions, as requested. Maintains division and / or section calendars.
Prepares correspondence, reports, letters, and meeting minutes for management as assigned. May prepare agenda items for Board of County Commissioners meetings.
Maintains division or section files and records, including some that may be sensitive and / or confidential. Ensures all records retention requirements are met.
Updates and maintains office policies and procedures.
Maintains office supply inventory. Orders supplies as needed and authorized.
Makes travel arrangements for management and other employees as directed. Facilitates travel approvals and reimbursements. Reconciles expense reports.
May be assigned certain fiscal duties such as monitoring expenditures, preparing audit slips, receiving on invoices, and initiating purchase and release orders.
Attends job-specific training classes as assigned by supervisor.
Performs other related work (including weather or other extreme emergency duties) as required.
Minimum Qualifications
High school diploma or equivalent.
Two (2) or more years of administrative experience supporting mid-level management.
More
Previous accounting or fiscal experience desired for those positions with fiscal responsibilities.
Knowledge, Skills, and Abilities :
Able to prioritize tasks, deal effectively with competing and changing priorities, and meet deadlines.
Accurate, detail-oriented, and organized.
Able to resolve routine situations and problems.
General knowledge and understanding of modern office procedures.
General knowledge and understanding of regulatory compliance necessary to successfully perform job responsibilities.
General knowledge and understanding of computer systems and software applications required to perform job duties.
Good verbal and written communication skills and interpersonal skills in order to interact professionally and effectively with staff, management, vendors, and other stakeholders.
Able to communicate information that requires some explanation or interpretation.
Capable of working under moderate supervision.
In addition to the duties and responsibilities outlined above, certain positions will have additional duties as indicated below.
Veterans Preference
In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, priority consideration in employment will be given to eligible veterans and spouses of disabled veterans. Applicants claiming preference must provide a DD Form 214 or other acceptable documentation with their application. We are committed to honoring the service and sacrifices of our veterans and their families.
EEO / ADA Statement
Manatee County Government is an equal opportunity employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require any accommodations to participate in the recruitment process, please contact Human Resources at 941-748-4501 x 3865.
Drug-Free Workplace
Manatee County Government is a drug-free workplace in accordance with Federal and Florida Law.
Emergency Response / Recovery Activities
All employees may be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.
Full Time Positions
Employee Assistance Program (EAP) :
- ComPsych- offers all employees and their family members with emotional, financial, legal, and work / life balance support.
- LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
- Five (5) free visits annually for employees and covered family members.
Wellbeing Benefits :
Miscellaneous Benefits :
Paid Time Off :
Vacation Award : Applies to employees regulary sceduled to work 8 hours per day / 40 hours per week.
Years of Service Vacation Days
0-5 16.25 days
6-10 19.50 days
11 22.75 days
Insurance :
Retirement :
Career Wellness :
Education Benefits :
Flexible Spending Account :
Permanent Part Time - Benefits
Employee Assistance Program (EAP) :
Miscellaneous Benefits :
Paid Time Off :
per pay-period basis, any work schedule less that this will be earned on
a pro-rated basis
VERY IMPORTANT - When answering supplemental questions about experience, education or certification, please be sure the information is reflected in the Education, Work Experience and Certificates and Licenses sections of your application.
Must include Monthly Salary, Name of Employer, Location, Phone Number and Duties for each employer in Work Experience.
Note : "See Resume" is not acceptable.
Identify all gaps not related to medical reasons.
If you are claiming Veteran's Preference, please check category of eligibility
Which level of education have you achieved?
How many years of administrative experience supporting upper-level management do you have?
Describe your experience working in a public safety or medical administrative facility.
What tools have you used in the past to perform your administrative duties?
This position may be required to work during emergency activations, would you be capable of fulfilling this requirement?
Required Question
Salary : $17 - $24
