What are the responsibilities and job description for the Manatee County Government is hiring: Administrative Specialist - Central Library position at Manatee County Government?
Work Location : Central Library, 1301 Barcarrota Boulevard, Bradenton, Florida 34205
Work Hours : Monday - Friday, 8 : 00 am - 5 : 00 pm
Provides administrative support to a division or section. Ensures efficient and smooth day-to-day operation of the division or section.
Working Conditions :
Typical indoor office environment. Sitting for long periods of time, working on computer. Lifting equipment or supplies up to 25 pounds alone and up to 50 pounds with assistance. Position requires visual acuity and depth perception, as well as ability to hear and identify sounds. Occasional high stress situations. Occasionally required to work other than normal business hours.
Essential Functions :
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
- Greets and directs visitors. Acts as first point of contact for visitors on management’s behalf.
- Answers and directs phone calls. Maintains phone lists and organization charts. May perform receptionist duties, as needed.
- Plans, organizes, and schedules appointments and meetings for management. Attends meetings to take minutes and document follow up actions, as requested. Maintains division and / or section calendars.
- Prepares correspondence, reports, letters, and meeting minutes for management as assigned. May prepare agenda items for Board of County Commissioners meetings.
- Maintains division or section files and records, including some that may be sensitive and / or confidential. Ensures all records retention requirements are met.
- Updates and maintains office policies and procedures.
- Maintains office supply inventory. Orders supplies as needed and authorized.
- Makes travel arrangements for management and other employees as directed. Facilitates travel approvals and reimbursements. Reconciles expense reports.
- May be assigned certain fiscal duties such as monitoring expenditures, preparing audit slips, receiving on invoices, and initiating purchase and release orders.
- Attends job-specific training classes as assigned by supervisor.
- Performs other related work (including weather or other extreme emergency duties) as required.
Minimum Qualifications :
Knowledge, Skills, and Abilities :
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