Administrative Assistant II

The Manchester School District offers a full benefits package to all eligible employees including:

• Anthem Medical insurance
• Anthem Vision insurance
• Delta Dental insurance
• Company funded HSA for select Anthem health plans
• Flexible spending accounts
• Retirement pension plan
• Tuition Reimbursement
• Gym Reimbursement
• Company sponsored life insurance
• 403(b) tax sheltered annuity plan
• Vision discounts
• Medical incentive rewards
• Employee assistance program
• Many more.

Title: Administrative Assistant II - Special Education Dept.

42 Week Position
Pay Grade 13: $20.03 per hour / 35 Hours Per Week

Start Date: 1/1/2025

Minimum Qualifications and Requirements:

• Graduation from High School or possession of a GED, preferably supplemented by additional training in office management
• Extensive experience in general office operations;
• Or any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work for the position.
• Thorough knowledge of modern office procedures, practices and equipment.

Specific Core Function:

Performs a variety of general office clerical and confidential administrative support duties for a Department Head; performs directly related work as required. The principal function of an employee in this class is to provide clerical support to a Department Head in addition to customer service to the public. The work is performed under the supervision and direction of an assigned supervisor, but considerable leeway is granted for the exercise of independent judgment and initiative. This class is distinguished from the class of Administrative Assistant I by the performance of confidential secretarial duties for a Department Head. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other employees, business and community organizations and the public. The principal duties of this class are performed in a general office environment.

Responsibilities of the Position:

• Performs confidential secretarial duties for a Department Head, including assuming direction or oversight over other personnel in distributing directives and monitoring programmatic activities;
• Prepares correspondence, reports, lists and other documentation as instructed and requested by designated office personnel;
• Interprets and applies Departmental or office rules, policies and regulations in accordance with prescribed procedures and guidelines;
• Transcribes or prepares letters, minutes, reports, statements, grant applications, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables, requisitions and other related materials, including confidential correspondences and reports;
• Prepares special reports as requested;
• Copies, packages and distributes a variety of written materials as requested by other designated office personnel;
• Answers Department telephone calls, receives and greets visitors to the Department and provides information to or refers callers and visitors to other appropriate Departments;
• Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested using traditional filing systems or databases as necessary;
• Processes accounts payable, accounts receivable and/or payroll as necessary;
• Screens visitors, telephone calls, faxes, mail and messages directed to office personnel;
• Listens to and directs comments and complaints from the public relating to Department operations and takes appropriate action to resolve and refer such complaints;
• Requisitions supplies and materials for the Department as requested;
• Oversees petty cash account;
• Opens and distributes mail throughout the department;
• Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions;
• Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;
• Attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments in assigned work areas;
• Responds to citizens’ questions and comments in a courteous and timely manner;
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;
• Performs other directly related duties consistent with the role and function of the classification.

Specified Length/Hours of Position:

• This position is an affiliated (MESPA) position. Hours/days of position depend upon assignment in conformance with the Collective Bargaining Unit agreement.

Application Procedure:

The Manchester School District uses this Applicant Tracking on-line application platform, please visit our site: https://mansd.schoolspring.com/ The Manchester School District's website is www.mansd.org