BB SUMMER CAMP OFFICE MANAGER

Description

Job Title: Camp Office Manager

Department: Camp Shalom

Location: Mandel JCC, Boynton Beach

Classification: Non-Exempt

Hours: 7:45AM - 4:45PM; Variable Hours; Seasonal

About Us:

The Mandel JCC is a non-profit social services agency founded upon Jewish ethics and values. Committed to meeting the ever-changing needs of the entire community, the JCC strengthens Jewish identity and enriches quality of life through diversified social, educational, recreational, and cultural programs. Operating out of two facilities throughout Palm Beach County, the JCC provides the total community with a forum for open dialogue and offers inclusive wellness, education, and community services for members and guests of all backgrounds.

Position Summary:

The Mandel JCC of the Palm Beaches is looking to welcome a Camp Office Manager to the Camp Shalom Boynton Beach team. This individual will manage the Camp Shalom day camp office, where over 250 campers are enrolled each week. Under the supervision of the Camp Director, the Camp Office Manager is primarily responsible for providing administrative support to the Camp Shalom team. The role’s purpose is to support the daily operations of the Camp Shalom program, enabling the Director and Assistant Director to focus on the program’s priorities.

Essential Duties and Responsibilities:

• Provide excellent customer service and create a warm, welcoming environment for all children, families, members, guests, and staff.
  • Manage dissemination of information from incoming calls and emails.
  • Manage the phone log for outgoing calls.
  • Oversee any other communication systems used with camp families.
• Manage the creation and collection of important documents.
  • Create and organize key camp documents (absent sheets, health reports, schedules, rosters, etc.).
  • Collect all immunization records.
  • Oversee the creation and dissemination of carpool tags.
• Design and manage the physical setup of the camp office.
  • Ensure all mailboxes and radios are maintained properly.
  • Organize accessible storage for important resources (absent sheets, health reports, schedules, rosters, etc.).
  • Manage the organization of all grab-and-go resources (games, coloring sheets, art supplies, rainy day activities, etc.).
• Manage the distribution of camp store items to all campers.
• Manage daily camper attendance.
  • Collect, scan, and organize all group daily absent sheets.
  • Add all absences to the master absence sheet.
  • Create and manage sign-in and sign-out sheets.
  • Update the master absence sheet with sign-in/out information by 3:10 PM, in partnership with the Front Desk Supervisor.
  • Confirm authorized pickups in partnership with the Front Desk Supervisor and camp leadership team.
• Manage the inventory and ordering of all camp supplies.
• Oversee the payment request process and track expenses for all summer camp purchases.
• Supervise the office coordinator managing lunch, snack, lost & found, and office coverage for a 1-hour break.
  • Order lunch through NYPD every Friday.
  • Ensure lunch lists are created correctly each day.
  • Ensure snack is ordered and inventory is maintained.
  • Manage communication with parents regarding lost and found needs.
• Play a significant role in the management of the camp database.
  • Assist with managing camp enrollments and billing using the camp database.
  • Create weekly stats reports showing camper enrollment numbers in partnership with the Camp Director.
• Oversee the collection of allergy information and manage allergy procedures in partnership with the camp medical professional.
• Perform additional duties as assigned by the supervisor.

OUR JCC IS A PLACE FOR ALL PEOPLE

The Mandel JCC of the Palm Beaches does not discriminate against employees or clients based on race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, marital status, familial status, or any other characteristic protected by Federal and State law. A non-discrimination clause concerning employment opportunity is incorporated in the Personnel Manual. The Mandel JCC of the Palm Beaches will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Qualifications

Salary : $20