What are the responsibilities and job description for the Automotive Parts Administrator position at Mango Automotive?
Job description
Mango Automotive is Growing!
Join the Mango Automotive team and be part of a vibrant culture that is shaping the future of vehicle maintenance. At Mango Automotive, we are more than just a repair shop; we aim to reimagine how an auto repair shop can uplift and empower humans with a strong commitment to equality, education, and environmental stewardship. Our workplace is designed to be as refreshing as it is professional! Think sparkling clean spaces with a hint of essential oils, soothing sounds, and refreshments on hand. Choose Mango Automotive because here, you’re not just another employee; you’re a crucial part of a transformative journey, empowered to make a real difference while advancing your skills in a supportive and dynamic environment.
About Us: Mango Automotive is a dynamic and employee-centric automotive service provider dedicated to excellence in vehicle maintenance and repair. With a reputation for top-quality service and a commitment to customer satisfaction, we are seeking an experienced Automotive Parts Administrator to join our team.
Overview: As an Automotive Parts Administrator, you will play a vital role in managing parts inventory, processing invoices, handling returns, and maintaining organized records within our WickedFile system. This position is ideal for a detail-oriented professional who thrives in both independent and collaborative environments. You will work closely with accounting and service teams to ensure accurate parts tracking, efficient invoicing, and seamless parts returns processing. This role offers the flexibility of hybrid or in-person work arrangements for the right candidate located in the following areas: Albuquerque, Santa Fe or Las Cruces, New Mexico, Yuma or Tucson, Arizona, or El Paso, Texas.
Job Type: Full-time
Compensation: $15 - $20 per hour
Schedule: Monday to Friday
Reports To: Deputy CFO
Essential Roles and Responsibilities:
- Parts Management: Track and manage parts ordered, installed, and returned using the WickedFile system, ensuring accurate records and timely updates.
- Invoice Processing: Process and reconcile invoices for parts orders, ensuring compliance with company policies.
- Returns Handling: Coordinate parts returns, resolve discrepancies, and monitor outstanding returns to ensure timely processing.
- Data Entry and Recordkeeping: Maintain detailed and organized records of parts inventory, transactions, and vendor communications.
- Vendor Coordination: Communicate with vendors to confirm order details, resolve issues, and track shipments.
- Documentation Management: Scan and file digital records within the WickedFile system to ensure easy accessibility and compliance.
- Audit Support: Assist with internal audits by providing detailed inventory and transaction records.
- Cross-Department Collaboration: Work with accounting and service teams to streamline workflows and improve inventory processes.
Qualifications:
- 2 - 3 years previous experience in an administrative or bookkeeping role, preferably in an automotive or parts-related environment.
- Proficiency in inventory, parts, and/or auto repair management systems and data entry; experience with the WickedFile system is a plus.
- Excellent organizational skills and attention to detail.
- Strong communication skills and ability to work effectively in a team environment.
- Highly adaptable, with a strong ability to quickly learn new technologies and software.
- Proficiency with Google Suite (Gmail, Drive, Docs, Sheets) and digital filing systems.
- Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities.
Benefits:
- Health Insurance (50% of employee's plan covered, virtual visits may be free)
- Long Term Disability (100% of employee's plan covered)
- Short Term Disability (100% of employee's plan covered)
- Life Insurance Policy (100% of employee's plan covered)
- 401k Matching (100% of your first 3% invested, then 50% up to 5% invested !)
- Dental insurance
- Vision insurance
- Employee discounts
- Paid time off
What We Offer:
- Competitive salary and performance-based incentives.
- Comprehensive benefits package.
- Career growth opportunities within a rapidly expanding company.
- A supportive and collaborative work environment.
- Access to state-of-the-art tools and equipment.
How to Apply: If you're an experienced Automotive Parts Administrator with a passion for organization and automotive industry, we want to hear from you! Please submit your resume and a cover letter detailing your relevant experience and qualifications.
Join the Mango Automotive team and be a part of a company that values excellence, integrity, and customer satisfaction.
Mango Automotive is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences.
Job Type: Full-time
Pay: $15.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Salary : $15 - $20
