Accounts Payable

Job Description

Job Description

Description

Manhattan Youth is seeking an Accounts Payable Specialist to assist the Comptroller in the day-to-day operational activities of the finance department as they relate to Accounts Payable. This position requires a strong attention to detail and excellent time management and organizational skills.

Key Responsibilities

• Set up new vendors in system
• Review invoices / check requests for proper authorization, documentation and mathematical accuracy
• Practice effective monitoring to ensure payments are made to vendors in a timely manner
• Ensure charges to appropriate expense accounts and cost centers
• Accurately input key information pertaining to invoices
• Provide payment reports or deposited checks
• Process petty cash receipts and reimbursements
• Process weekly check runs
• Communicate effectively and professionally with vendors and staff on all inquiries
• Process stop payments and replacement checks, as necessary
• Maintain and file all accounting documents, invoices, W-9, etc.
• Make copies of checks, complete deposit slips and make bank deposits
• Review and resolve outstanding checks over six months
• Prepare and file year end 1099s and 1096 forms
• Serve as a backup with sales tax payments
• Reconcile and process the business credit cards invoice each month
• Prepare fiscal year end A / P accrual and prepaid journal entries and schedules for year-end audit
• Provide vendor reports as requested by management
• Scan paid invoices
• Attach scanned invoices into accounting software
• Deliver or mail checks to appropriate recipient
• Assist with annual audits
• Process and submit quarterly reports to the Department of Labor
• Assist with the preparation of monthly Hudson River Park Trust (HRPT) reports
• Provide tax exempt forms when requested
• Request bids on large purchases
• Process cost comparisons
• Other duties as requested

Skills, Knowledge and Expertise

Benefits