What are the responsibilities and job description for the Accounts Payable position at Manhattan Youth?
Manhattan Youth is seeking an Accounts Payable Specialist to assist the Comptroller in the day-to-day operational activities of the finance department as they relate to Accounts Payable. This position requires a strong attention to detail and excellent time management and organizational skills.
Key Responsibilities
- Set up new vendors in system
- Review invoices/check requests for proper authorization, documentation and mathematical accuracy
- Practice effective monitoring to ensure payments are made to vendors in a timely manner
- Ensure charges to appropriate expense accounts and cost centers
- Accurately input key information pertaining to invoices
- Provide payment reports or deposited checks
- Process petty cash receipts and reimbursements
- Process weekly check runs
- Communicate effectively and professionally with vendors and staff on all inquiries
- Process stop payments and replacement checks, as necessary
- Maintain and file all accounting documents, invoices, W-9, etc.
- Make copies of checks, complete deposit slips and make bank deposits
- Review and resolve outstanding checks over six months
- Prepare and file year end 1099s and 1096 forms
- Serve as a backup with sales tax payments
- Reconcile and process the business credit cards invoice each month
- Prepare fiscal year end A/P accrual and prepaid journal entries and schedules for year-end audit
- Provide vendor reports as requested by management
- Scan paid invoices
- Attach scanned invoices into accounting software
- Deliver or mail checks to appropriate recipient
- Assist with annual audits
- Process and submit quarterly reports to the Department of Labor
- Assist with the preparation of monthly Hudson River Park Trust (HRPT) reports
- Provide tax exempt forms when requested
- Request bids on large purchases
- Process cost comparisons
- Other duties as requested
Skills, Knowledge and Expertise
- College degree or experience in a Finance Department
- Experience with Accounts Payable a plus
- Excellent verbal and written communication skills
- Excellent interpersonal and conflict resolution skills
- Strong organizational, analytical and recording skills
- Strong computer skills – including Microsoft Office Suite (Word, Excel, Outlook, SharePoint, OneDrive)
- Strong attention to detail
- Able to multi-task and prioritize deadlines
- Must know Excel
- Professional and courteous
- Satisfactory completion of skills assessment
Benefits
- Paid lunch hour
- Vacation Days: 15 per fiscal year
- Sick Days: 7 per fiscal year
- Medical, Dental and Vision Insurance
- Retirement Plan
- Flex Spending Account
About Manhattan Youth
Fostering Joy, Success & Belonging through Early Childhood, After School, Adult & Senior programming throughout New York City.
Manhattan Youth Recreation and Resources, Inc. provides the highest quality childcare and After-School programs plus academic, recreational and cultural activities for children, families and individuals who live or work in Manhattan, regardless of income. We respond to the needs of our community through programs that stimulate, challenge and strengthen children, teens, adults, seniors, and families. We also engage in a number of civic issues that impact community life in Manhattan.
Why Join Us
At Manhattan Youth, we treat each other as we treat the children in our programs, with kindness, compassion and respect. We provide a fun, collaborative and nurturing environment that focuses on personal well-being and professional development. By joining our team, you are joining a group of people dedicated to improving the lives of the people in our community. We are looking for people with the same commitment to our mission and a desire to become part of a passionate and motivated team that genuinely gets along and loves what they do.
