What are the responsibilities and job description for the Shipping and Receiving Admin position at Manna Beverages and Ventures?
Job Details
Location : Indianapolis, Indiana
Position Overview : The Shipping & Receiving Administrator is responsible for coordinating the day-to-day shipping activities relating to the scheduling of trucks, receiving and releasing orders and inventory management.
Language Skills : English proficiency required. Spanish is a plus.
Supervisory Responsibilities : None.
Amount of Travel Involved : None.
Essential Duties and Responsibilities :
- Follow all safety procedures and work as safe as possible at all times.
- Check in drivers; verify identity and order number, and ensure they adhere to their appointment schedule.
- Organize and file various shipping documents.
- Look up, edit, release, waive, and receive orders using various warehouse management systems.
- Respond to customer inquiries on issues with shipments.
- Manual entry of orders into the appropriate warehouse management system.
- Scan Bill of Ladings (BOL's) to customers daily.
- Review all pre-staged orders, document, and add to schedule for following day.
- Prepare shipping documents for the next day.
- Review shipping and receiving documents for errors including but not limited to, no hand-written edits on orders, ensuring ship dates are current and documents include forklift driver's signature(s).
- Print Advanced Shipping Notice (ASN) labels.
- Ensure shipped orders are properly posted in warehouse management systems.
- Communicate with Warehouse personnel regarding order status.
- Work with Customer Service to correct orders.
- Edit or correct BOL's with errors from previous day.
- Respond to driver inquiries.
- Work with Repack personnel to correct inventory variances.
- Scan and print shipping documents upon customer request.
- Receive inbounds for SAP and ILS as needed.
- Ensure scanned documents are complete, make corrections and rescan as needed.
- Match seals to documents.
- Ensure shipped orders are closed daily.
- Answer shipping and receiving phone and respond to inquiries.
- Affix and lock seals to trailers or containers, take photo and email to customers as required.
- Direct truck drivers regarding proper parking location.
- Assist warehouse with inventory questions.
- Maintain confidentiality of truck driver's identification and dispose of properly.
- General
Maintain a positive work atmosphere and interaction with customers, co-workers, and management.
Experience for Success :
Education and / or Experience :
Behaviors & Competencies :
Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is constantly required to stand, walk, twist / turn, talk, hear and use repetitive hand / wrist motions. The employee is frequently required to sit, stoop / bend, push / pull and balance. The employee is occasionally required to squat, kneel and reach above shoulders. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment : While performing the duties of this job, the employee primarily works in normal office working conditions. The noise level in the work environment is quiet to moderate. The employee is occasionally exposed to moving trucks and automobiles, loud noises and outside weather conditions.
Manna Beverages is an equal opportunity employer M / F / D / V
