What are the responsibilities and job description for the Executive Assistant position at Manning Personnel Group, Inc.?
Manning Personnel Group, Inc., is working with a Pharmaceutical firm as they are actively seeking an Executive Assistant to join their team.
The Executive Assistant will provide high-level administrative support to the Vice President, Business Development and other members of the BD leadership team. This role requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of administrative responsibilities. The ideal candidate will have a strong background in administrative support with experience supporting leaders. The role will require flexibility and adaptability in a fast-paced environment, with the ability to proactively anticipate needs and provide solutions.
RESPONSIBILITIES:
- Provide complex and proactive calendar management for leaders, ensuring their calendar is well maintained and accurate
- Arrange domestic and international travel for external groups and department leadership as requested
- Responsible for the coordination of complex, internal meetings for the department and management of all associated logistics
- Coordinate logistics of programs and special events including team meetings, conferences, seminars, workshops, off-site meetings, special projects and department outings/team building
- Assist in preparing, organizing and sending pre-read materials for meetings, including agendas, reports, presentations, and meeting minutes, including action items
- Responsible for the timely preparation of expense reports, invoice processing and check requests
- Prepare and proof correspondence including email, letters, memos, slides, documents, and reports as required and maintain up-to-date paper and electronic files
- Maintain confidentiality and handle sensitive information and situations with care and confidence
EDUCATION/SKILLS:
- Bachelor’s degree or equivalent experience
- 3-5 years of experience in administrative support
- Experience in the pharmaceutical or biotechnology industry
- Proficient in Microsoft Office software such as Word, Excel, PowerPoint, Teams and SharePoint with an ability and desire to learn new technology to drive efficiency across the organization
We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.
Salary : $80,000 - $90,000
