What are the responsibilities and job description for the OFFICE ASSISTANT position at Manning Personnel Group, Inc.?
A growing and successful biotech company in Cambridge is seeking someone to join their team and work as their Office Assistant. This person will handle a variety of administrative tasks, ensure the office runs smoothly, manage vendor relationships and work on additional special projects as needed. If you are looking for a dynamic role where you will be the face and voice of a thriving company, this may be the job for you!
Responsibilities
Responsibilities
- Welcome and manage all visitors by greeting, directing, and answering all questions in a warm and friendly manner.
- Ensure check-in protocol is followed and visitors are all logged.
- Answer office phone and direct calls accordingly.
- Order and restock all office supplies, snacks, and beverages for the company on a weekly/biweekly basis.
- General upkeep of kitchen and other common areas, ensuring general organization and stock of supplies.
- Manage all vendor relationships and handle invoices, insuring all are paid in a timely manner.
- Help with onsite events, including ordering catering and any necessary supplies.
- Help choose and order company swag/merchandise items.
- Help handle administrative tasks for new hires, including desk and computer set up and lead first day onboarding meeting to provide general info and answer questions.
- Handle all outgoing shipping needs by managing courier accounts, creating shipping labels, handling invoices, and arranging pickups.
- Collect, sort, and distribute mail.
- Work with AP to organize receipts for company credit cards.
- Assist with additional office projects as needed.
- Bachelor’s degree required.
- At least one year of receptionist/ administrative assistant experience, ideally in a fast-paced dynamic professional environment.
- Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.
- Must have a positive “can do” attitude and be a team player while also being able to work well independently.
- Must be proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint.
- Must have strong written and verbal communication skills.
- Strong attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks.
- Ability to handle confidential information with discretion.
- $70k-$80k
Salary : $70,000 - $80,000
