Office Manager

Our client is seeking a talented Office Manager to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors, and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures.

RESPONSIBILITIES:

• Calendar & Meeting Management for executives: ensure appropriate time management (schedules prep time for important meetings, time to read emails, etc.); schedule and arrange meetings
• Coordinate travel and accommodations for executives
• Supervise and manage relationships with vendors, service providers, and landlord, ensuring that work is satisfactorily completed, and all items are invoiced and paid on time
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise
• Provide logistical support, coordination and set up of Company meetings, events, off sites, etc. Manage the process from startup, arranging location and necessary equipment, prepare agenda and relevant information, make minutes and other relevant tasks
• Organize and maintain relevant Company policies and procedures. Develop a working knowledge of policy content to serve as a resource to others
• Organize and maintain electronic file system and Company record keeping practices (policies, company directory, contracts, etc.)
• Asist in preparation of key documents and presentation decks
• Assist in the stocking and maintenance of kitchen supplies
• Inventory control and supply management: coordinate with IT department on all office equipment
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, space planning and office systems
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
• Assist with the Human Resources function such as developing and managing on-campus relationships and events (Career Fairs, Networking Events), application process and scheduling interviews
• Assist with coordinating travel arrangements (domestic and international), booking conference rooms and calendar management
• Other duties as assigned

SKILLS/QUALIFICATIONS:

• Bachelor’s degree and/or relevant work experience
• 3 years of work experience in supporting senior individuals in administrative or related roles
• Excellent problem-solving skills
• Strong interpersonal and communication skills
• Ability to excel in a fast-paced and challenging work environment
• Familiarity with Microsoft Office and similar software tools
• Proactive, collaborative and goal‐oriented

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.