What are the responsibilities and job description for the Administrative Assistant position at Manpower - South Florida?
Educational institution is seeking a couple of highly organized and proactive Administrative Assistant to provide comprehensive support to their executive team.
Responsibilities
Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Utilize phone systems effectively to manage communications and relay messages promptly.
Prepare and proofread documents, reports, and presentations to ensure accuracy and professionalism.
Transcribe meeting notes and other documents as needed for distribution to relevant parties.
Maintain organized filing systems for easy access to important documents and records.
Assist in office management tasks, including ordering supplies and maintaining inventory levels.
Collaborate with team members to facilitate smooth operations within the office environment.
Requirements
Min. 4 years of proven experience as an Executive Administrative Assistant or in a similar administrative role.
Prior experience in an educational setting or scientific facilty
Strong proficiency in Microsoft Office Suite, particularly Outlook Calendar for scheduling purposes.
Excellent clerical skills with a keen eye for detail in proofreading documents.
Exceptional organizational skills with the ability to prioritize tasks effectively.
Strong communication skills, both verbal and written, to interact professionally with internal and external stakeholders.
Ability to handle sensitive information with confidentiality and integrity.
A proactive approach to problem-solving with strong decision-making capabilities.
Job Type : Full-time
Pay : $52,000.00 - $60,000.00 per year
Salary : $52,000 - $60,000
