What are the responsibilities and job description for the Administrative Assistant - Purchasing position at Manson Construction Co.?
SUMMARY
Provides administrative support for the office and Purchasing Department. Position requires proven administrative and computer skills with a high level of accuracy and attention to detail. Successful candidate will demonstrate initiative, problem solving and multitasking skills.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Additional duties may be assigned.
- Provides administrative and clerical duties, including faxing, scanning, processing daily mail, correspondence, word processing and excel spreadsheets.
- Answers phones, forwards calls, records messages and provides follow up, as needed.
- Prepares and issues purchase orders.
- Assists with making purchases as needed.
- Works with others to maintain and inventory supplies.
- Assists with receiving purchased goods and arranges for shipping of items to remote sites, projects and yards.
- Assists with transporting / delivering goods to / from jobsites.
- Works with others to ensure accuracy on requisition coding and matching invoices to all purchase documents in Manson’s invoice router system.
- Assists in maintaining procurement records.
- Develops and implements additional administrative systems if needed for record management.
- Supports development of Service Agreements, Access Agreements, Purchase Orders, etc.
- Provides support to Purchasing Agent.
- Ensures compliance with Manson’s Code of Ethics and Standards of Business Conduct.
- Responsible for practicing safe work standards and promoting an Incident and Injury Free (IIF) work environment as a condition of employment.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform satisfactorily the essential duties and responsibilities noted above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and / or EXPERIENCE
CERTIFICATES, LICENSES, REGISTRATIONS
Must have a valid Driver's License and acceptable driving record.
COMPUTER SKILLS
Intermediate knowledge of Microsoft Office Suite (Word, Excel, Outlook) required.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position is primarily an office position. Occasionally will need to go to the warehouse or into the yard to review shipments that are either received or prepared to ship.
PHYSICAL DEMANDS
Position is primarily an office position, performs work at a desk. The employee is frequently required to sit for extended periods of time. The employee is occasionally required to stand, walk, use stairs, ladders, and step stools and reach with hands and arms. The employee must frequently lift and / or move up to 10 pounds and may occasionally lift and / or move up to 25 pounds. Employee must be able to wear the personal protective equipment (PPE) in order to conduct job site visits (hard hats, personal floatation devices, safety glasses, gloves, safety-toed shoes, respirators, etc.), and able to navigate stairs, ladders and gangways, board, work on and disembark floating vessels and structures.
Manson Construction Co. is an Equal Opportunity Employer, including disability and veteran status. Manson is a Drug-Free Workplace.
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Recruiting, 206-762-0850, and recruiting@mansonconstruction.com.
Manson Construction offers our full-time employees a comprehensive and generous benefits package that is among the best in the industry. Our benefits package includes medical, dental, and vision plans for eligible employees and their families, employee assistance programs, flexible spending accounts, life insurance, disability, paid time off, retirement plan with employer matching and ESOP, and an annual discretionary bonus.
