Meeting and Events Coodinator

Location: Arlington, VA (Hybrid – Tuesdays through Thursdays in-office)

Schedule Flexibility: Occasional weekend availability may be required depending on event schedules.

Travel: 5-6 times per year.

Our client The Manufactured Housing Institute (MHI) is hiring a Meeting & Events Coordinator. The Manufactured Housing Institute (MHI) is the national trade association representing all segments of the factory-built housing industry. MHI works to promote and protect the interests of our 1,000 member companies, including home manufacturers, retailers, community owners, developers, lenders, and other professionals dedicated to building high-quality, attainable housing. With a commitment to quality, speed, and flexibility, MHI operates as a hardworking and supportive organization that values strategic thinking and operational efficiency.

WHO WE ARE LOOKING FOR

We’re excited to welcome an organized, detail-oriented Meeting & Events Coordinator who is looking to grow and make a significant impact. This role is perfect for a candidate with 1-2 years of experience in event coordination or logistics who is eager to gain hands-on experience in event planning and execution. Reporting to the Senior Director of Meetings, you’ll play a key role in supporting MHI’s events—handling logistics, assisting with registration, coordinating vendors, and ensuring smooth event execution. This role offers an exciting opportunity to develop event management skills in a collaborative environment while working on multiple events throughout the year.

In This Role, You Will:

Event & Registration Support

• Assist in coordinating the event lifecycle, including registration setup, testing, and pricing.
• Work closely with the marketing team to update event-related information on the website.
• Monitor registration trends and generate weekly reports for stakeholders.
• Support housing logistics for staff, vendors, and VIP attendees.

Exhibitor & Vendor Coordination

• Serve as a point of contact for exhibitors, handling inquiries and updating information.
• Assist in vendor selection and coordination, including helping with RFPs and comparing pricing.
• Support smaller vendor relationships, including temporary staff and security.
• Support the exhibits team by handling inquiries, updating information, and helping to provide a well-organized experience before and during the tradeshow.

Collaborative Project Assistance

• Work with the marketing team to update event websites and digital platforms.
• Assist in creating event specifications and supporting documentation for planning purposes.

Post-Event Coordination

• Assist with post-event reconciliation, including reviewing invoices and ensuring accurate processing.

Requirements

• Bachelor’s degree in event management, hospitality, marketing, or related field (or equivalent experience).
• 1-2 years of experience in event coordination, registration management, or hospitality logistics.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively with cross-functional teams and vendors.

Why You’ll Love This Role

This position is perfect for someone who thrives in a collaborative, fast-paced environment with a variety of responsibilities. You’ll have the opportunity to gain hands-on experience in event planning, registration management, and vendor coordination. With some travel (5-6 times per year) and hands-on involvement, this is a fantastic opportunity for someone who wants to develop their skills and grow within the events industry.