Accounting Specialist

Job Title: Accounting Administrator (Manufacturing Industry Payroll Month-End Close Experience)

Job Type: Full-time

Job Summary:

We are looking for a highly organized and detail-oriented Accounting Administrator to join our client in the manufacturing industry. The ideal candidate will have a strong background in payroll processing, month-end close procedures, and general administrative duties. This role will involve handling payroll, assisting with financial reporting, ensuring the accuracy of financial records, and supporting the finance team with day-to-day administrative tasks.

Key Responsibilities:

Payroll Administration:

• Process bi-weekly or monthly payroll for all employees, ensuring accuracy and timeliness.
• Maintain detailed records of employee hours worked, including overtime, bonuses, and deductions.
• Coordinate with HR and department managers to verify timecards and resolve any discrepancies.
• Ensure compliance with applicable labor laws, tax laws, and benefits administration.
• Prepare and file payroll-related tax documents, such as payroll tax returns, W-2s, and other required reports.

Month-End Close:

• Assist with month-end close procedures, ensuring that all financial data is accurate and complete.
• Prepare and review general ledger entries, journal entries, and bank reconciliations.
• Reconcile accounts and review financial statements to ensure they align with company policies.
• Provide support in preparing monthly financial reports, including balance sheets, profit & loss statements, and cash flow statements.
• Assist in the preparation of variance analysis for month-end financials.

Accounts Payable & Receivable Support:

• Process accounts payable, ensuring timely and accurate payment of invoices.
• Assist in accounts receivable management, including tracking payments and following up on overdue accounts.
• Reconcile vendor and customer accounts to ensure accuracy.

Administrative Support:

• Provide light administrative duties, such as filing, document management, and maintaining electronic records.
• Assist with organizing meetings, taking minutes, and preparing reports as needed.
• Handle general office inquiries and correspondence related to accounting matters.
• Manage and organize financial documentation for audits and internal reviews.

Other Accounting Functions:

• Assist with annual budgeting and forecasting processes.
• Support senior accountants or finance managers with special projects and ad hoc tasks.
• Ensure compliance with internal controls, company policies, and accounting best practices.
• Help streamline accounting processes and identify opportunities for improvements.

Qualifications:

• Education: Associate’s degree in Accounting, or a related field

Experience:

• 2-4 years of accounting experience, preferably in the manufacturing industry.
• Strong knowledge and experience with payroll processing and month-end close procedures.
• Experience with accounting software (e.g., QuickBooks, SAP, or other similar platforms) is a plus.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Skills:

• Strong attention to detail and accuracy.
• Excellent organizational skills and ability to manage multiple tasks.
• Ability to handle sensitive and confidential information.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Time management skills with the ability to meet deadlines.

Benefits:

• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Opportunities for professional development and career advancement