What are the responsibilities and job description for the Payroll Specialist position at Maola Local Dairies?
Why you will love working at Maola:
- Owned by a cooperative of family farmers who are passionate about cultivating sustainable dairy goodness and bottling fresh Maola brand milk and dairy products.
- 100 years of dedicated stability and growth across 11 states.
- Competitive pay, Medical, Dental, Vision, 401(k), Life Insurance, Time Off Provisions, and more, available no later than one month after hire.
- Our employees are an integral part of who we are — what you do and what you think matters.
SUMMARY
Will assist the accounting team in ensuring the accurate processing and compliance of all aspects of the Association’s payroll.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Process weekly and/or biweekly multi-state payroll utilizing in-house UKG software
- Process levies, liens and any other garnishments
- Process payroll reports
- Process union benefit invoices
- Process manual checks for employee deductions, unions plan, and payroll related disbursements
- Assist with payroll journal entries
- Perform payroll bank account reconciliation
- Prepare payroll-related general ledger account reconciliations
- Assist with year-end reconciliation and auditor requests
- Provide excellent customer service to employees
- Provide back-up support and train on other accounting and finance team functions
SUPERVISORY RESPONSIBILITIES
No Supervisory Responsibilities. However, the position will be responsible for the successful completion of the payroll process and reconciliation which will include monitoring the balancing and data entry processes.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Working knowledge of UKG software preferred
- Prior experience working with union payroll preferred
- Understanding of payroll and payroll tax laws
- Able to maintain confidential information
- Excellent attention to detail and organization skills
- Good time management skills
- Strong customer-service ethic
- Proficiency in Microsoft Word, Excel and Outlook
EDUCATION and/or EXPERIENCE
Accounting or finance degree OR at least 2 years of experience processing all aspects of a multi-state payroll
REASONING ABILTIY
Have an analytical problem-solving thought process to define problems, collect data, establish facts, and draw valid conclusions. Ability to see recognize patterns in data and trace or reconstruct transactions. Ability to take independent actions using intuition and experience to complement data. Can adapt to changes in the work environment. Ability to look for ways to improve process and quality.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk. Specific vision abilities required by this job include close vision for computer work and ability to adjust focus. The employee may occasionally lift and/or move up to 10 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment may require working in the cooler room with varying degrees of temperature and may include contact with water or dairy liquids.
Exposed to a noise level of 90 decibels. The noise level in the work environment is usually moderate/high. Wet/slippery work conditions.
Maola Local Dairies, owned by the farmers of Maryland & Virginia Milk Producers Cooperative Association (MDVA), sustainably produces a full suite of nutritious dairy products through our network of six dairy processing plants. With a keen eye on quality, freshness, and love for the environment, Maola delivers dairy products that are both nutritious and sustainable to our local communities. For more information about Maola, please visit www.maolamilk.com.
