What are the responsibilities and job description for the Accounts Payable Specialist position at MAP SSG Inc?
Seeking an Accounts Payable Specialist who will be responsible for reviewing and processing vendor invoices, expense reports and corporate credit card statements; rush payment requests; weekly payment runs; reconciling vendor accounts and responding to inquiries from vendors and internal staff. The AP Specialist will collaborate with the extended Finance team, other departments / staff and vendors on various AP related items to resolve issues and meet deadlines.
This position can be based in any of our U.S. office locations and offers a hybrid work arrangement (1 day per week).
Job Description :
- Review and process vendor invoices; follow up with creators and requestors on issues.
- Review and process expense reimbursements ensuring they comply with Expense Reimbursement policy.
- Process daily urgent rush payment requests.
- Respond to vendor invoice and payment status inquiries, follow-up with responsible internal staff regarding past due invoices.
- Generate payment schedules and send for proper approvals; reconcile returned files to balance against schedule.
- Process and replenish deposit accounts : USPTO, Copyright, Secretary of State, etc.
- Coordinate monthly recurring payments - i.e., rent, lease and capital buy-out.
- Obtain proper approvals for payments and transmit payment files or print checks, as applicable.
- Create new and maintain existing Accounts Payable vendor profiles ensuring they are set up properly (i.e., complete address and contact information, tax form designation, payment term / type).
- Send New Vendor Welcome Packet that includes invoicing and payment guidelines.
- Collect and track W-9s for all new vendors; support in annual 1099 reporting.
- Function as a liaison with 3rd Party Payment Processor (Corcentric) including initial supplier set up and any profile updates.
- Review and approve new vendor electronic payment set up on 3rd Party Vendor site (Corcentric); update Accounts Payable vendor profile with new payment method / term and update any outstanding invoices with new payment term.
- Review and accept supplier updates on 3rd Party Vendor site (Corcentric); update Accounts Payable vendor profile as appropriate (i.e., new payment method / term).
- Process 3rd Party Vendor electronic payment weekly auto-load list and submit monthly check vendor list (Corcentric).
- Perform expense reimbursement uploads from Chrome River to Aderant as well as soft cost uploads into Aderant. Determine corrections for rejects and re-load, as necessary.
- Monitor and resolve issues with foreign vendor invoices paid via Corpay.
- Prepare reclassification journal entries as needed.
- Review and reconcile Firm credit cards.
- Follow up on stale dated checks.
- Act as a resource regarding coding, policies, and software utilized for processing invoices and expense.
- Operate as back up for other Accounts Payable team members.
- Perform other duties as assigned based on the business needs.
Desired Skills and Qualifications
Reporting to the Accounts Payable Supervisor, the ideal candidate will have 4 years of accounts payable or general accounting experience; Automated accounting systems and / or Aderant experience is a plus. Bachelor's degree in accounting / finance or related field preferred.
The anticipated range for this position is :
60,000 - $85,500
Salary : $60,000 - $85,500
