What are the responsibilities and job description for the Accounting and Enrollment Assistant position at Marathon County Child Development Agency?
Job Description
Job Description
Summary
Under the general direction of the Finance Specialist and Head Start Director, is responsible for assisting with the day-to-day operations in our finance department of our Head Start Preschool as well as processing child applications and meeting with families to verify eligibility for our program.
Duties
- Comply with federal, state, and agency policies, procedures, and regulations.
- Code AP (Accounts Payable) documents according to company procedures.
- Collect and verify hours on time sheets for payroll, including clarifying discrepancies and updating PTO balances.
- Accept applications, request needed information from families, meet with families to verify eligibility to our program and work with Director to maintain full enrollment in our preschool.
- Perform general office duties, such as filing, answering telephones, handling routine correspondence, and face-to-face encounters with families, staff, and / or vendors.
- Receive and record cash, checks, and vouchers. Prepare bank deposits as needed.
- Match order forms with invoices, and record the necessary information..
- Maintain inventory records.
- Assist with Non-federal share (aka : In-kind) reporting (non-federal share consists of donations of time, items, or money to our agency required to fulfill our grant requirements).
- Compiling information and reports for CACFP (Child and Adult Care Food Program) reporting. Making sure to summarize month end reports for the Directors' quarterly report.
- Double check teachers attendance sheets weekly making sure the numbers on their attendance match the numbers and times in our Child Plus data system.
- Assist with maintenance of office records and files while maintaining confidentiality of staff and student information.
Requirements
Nice To Haves
Benefits
This a full-time hourly position of about 40 hours per week. PTO (Personal / Sick / Vacation time) accrued and available upon completion of 90-day probationary period.
We offer health, dental and vision insurance (80% employer paid and 20% employee paid).
