What are the responsibilities and job description for the Assistant Payroll Manager position at Marc & Rose?
Summary Of Position
The Assistant Payroll Manager works hand in hand with the Payroll Manager to execute payroll operations of the Marc and Rose hotel portfolio. Primary roles include daily time and attendance verification, auditing new hire information and audit changes made by People & Culture, ensure payrolls are processed timely, ensure compliance with multi-state employment laws, and various payroll projects as assigned by the Payroll Manager.
Essential Functions
Education: High School Diploma or equivalent required, college degree preferred.
Experience: Previous payroll experience required, with hospitality experience preferred. Need general knowledge of Windows environment and moderate knowledge of Excel is necessary.
Certificates or Licenses: No special licenses required.
Knowledge, Skills, And Abilities
The Assistant Payroll Manager works hand in hand with the Payroll Manager to execute payroll operations of the Marc and Rose hotel portfolio. Primary roles include daily time and attendance verification, auditing new hire information and audit changes made by People & Culture, ensure payrolls are processed timely, ensure compliance with multi-state employment laws, and various payroll projects as assigned by the Payroll Manager.
Essential Functions
- Compile daily time and attendance reports, verify and edit timecards to ensure their accuracy and validity.
- Review and update tip reports and other payroll related spreadsheets to ensure they are in balance and with correct information.
- Prepare documentation and process vacation requests and paid sick leave requests.
- Assist with daily labor reports.
- Prepare various monthly internal audits and reconciliations.
- Ensure compensation for overtime work is calculated at the appropriate rate.
- Confirm that legally mandated and optional deductions have been entered correctly.
- Help to prepare and distribute manual paychecks when needed.
- Performing all tasks in a timely manner to ensure that staff members are compensated accurately.
- Addressing queries about payroll-related issues.
- Working to resolve discrepancies in payments as a matter of urgency.
- Comply with the Arizona Grand Resort HEARTfelt culture (Vision, Values & Standards) of conduct as set forth in the resort communications.
- Any other tasks, projects and/or duties assigned by the Payroll Manager, Finance Directors, VP of Finance, and/or the General Manager.
Education: High School Diploma or equivalent required, college degree preferred.
Experience: Previous payroll experience required, with hospitality experience preferred. Need general knowledge of Windows environment and moderate knowledge of Excel is necessary.
Certificates or Licenses: No special licenses required.
Knowledge, Skills, And Abilities
- Payroll processing or human resources experience and familiarity with various administrative software programs, including ADP HR and Microsoft Outlook.
- Ability to communicate effectively, both verbally and in writing with vendors and associates.
- Ability to follow instructions, meet deadlines and multi-task efficiently.
- Ability to read English and perform simple math.
- Behaves ethically and is extremely confidential with all work-related information and matters.
- Communicates effectively: Speaks and listens in a clear, thorough, and timely manner, effectively reading and writing, using the English language.
- Professional Appearance: Exhibits an appearance appropriate for a four-diamond resort (Specific grooming standards are available for review)
