What are the responsibilities and job description for the Import Coordinator/ Manager position at Marcone HVAC?
Job Title: Import Coordinator
Location: United States (with potential for hybrid or remote work)
About: Marcone is a leading $2B industrial distributor with significant operations in the United States and Canada, specializing in the import of goods from multiple countries across Asia, Europe, and other regions. This role is critical in supporting the company’s commitment to global trade compliance, ensuring smooth import operations, and mitigating risks associated with international trade.
Role Summary: The Import Coordinator will provide oversight for import trade compliance activities, ensuring alignment with U.S. and Canadian trade regulations, customs laws, and industry standards. This role will focus on developing and implementing strategies to maintain compliance, optimize import processes, and support supply chain efficiency for ocean and air freight channels.
Key areas of responsibility include import compliance management, process optimization for import operations, and collaboration with logistics, sourcing, legal, and operational teams to acquire import products efficiently and in line with US and Canadian regulations.
Supervisor Responsibilities
- None.
Essential Job Duties
- Ensure compliance with U.S. and Canadian trade regulations (U.S. Customs and Border Protection, Canada Border Services Agency, EAR, etc.) and mitigate potential risks. and mitigate trade-related risks.
- Oversee import compliance for shipments from Asia and other regions to North America.
- Manage HTS (Harmonized Tariff Schedule) classification processes, country of origin determinations, and duty rates per Customs and Border Protection (CBP).
- Manage HS (Harmonized System) classification processes, country of origin determination and duty rates per the Canada Border Services Agency (CBSA)
- Work closely with logistics teams and partners to streamline import operations, focusing on cost savings, efficient customs clearance, and timely delivery.
- Develop and maintain regulatory-aligned procedures for import data management and record-keeping.
- Collaborate with freight forwarders, brokers, and suppliers to optimize shipping routes, transit times, and customs clearance processes.
- Conduct regular audits of import transactions to verify documentation accuracy and duty payments.
- Lead investigations and corrective actions for compliance issues; respond to government audits as required.
- Provide trade compliance training and support to internal teams, fostering a culture of compliance.
- Maintain accurate import records and prepare reports for senior management on compliance metrics and improvements.
Other
- Travel as required
- Other duties as assigned. As with any evolving organization, the job description is not designed to cover or contain a comprehensive listing of work activities, duties, or responsibilities. Additional or other duties, responsibilities, assignments, and activities may change or be assigned at any time with or without notice.
Job Requirements
- Bachelor’s degree in International Business, Supply Chain, Logistics, or related field. Trade compliance certification (e.g., CCS, CUSECO) preferred.
- Minimum of 5 years of experience in import trade compliance or customs brokerage, ideally within industrial distribution or manufacturing sectors.
- Strong knowledge of U.S. and Canadian import regulations, HTS classification, and customs documentation.
- Detail-oriented with strong analytical and problem-solving abilities.
- Excellent communication and interpersonal skills for effective cross-functional collaboration.
- Proficiency in trade compliance software, ERP systems, and Microsoft Office Suite.
- Self-starter with the ability to work independently and make sound decisions.
- Adaptable to fast-paced environments, managing multiple priorities effectively.
- Passionate about continuous learning in trade regulations and global supply chain compliance.
- Strong business acumen.
Physical Requirements
Office/ Administrative
- 7-10 hours worked per day; up to 40-43 hours worked per week
- Bending 1-2 hours per day
- Lifting / carrying up to 10 pounds 0-1 hours per day
- Reviewing documents 1-5 hours per day
- Sitting 5-8 hours per day
- Standing 1-2 hours per day
- Using close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
- Using fingers, hands, and arms to perform office / computer work 6-8 hours per day
- Using hearing to talk, listen, and use phones 3-6 hours per day
- Using office equipment - computers, phones, scanners, fax machines - 6-8 hours per day
- Walking 5-6 hours per day
What's in it for you?
- Health care (medical, dental, vision, prescription) available the first day of hire!
- 401k with company contribution
- Life insurance plus short-term and long-term disability
- HSA/FSA options
- Paid vacations, holidays, and personal time
- Employee Assistance Program
- Employee discounts
- And much more!
We provide equal opportunities for all employees and applicants for employment without regard to sex, age, race, religion, national origin, citizenship status, sexual orientation, gender identification, physical or mental disability, or any service, past, present, or future, in the uniformed services of the United States.
All candidates who have received a written offer of employment will be required to undergo background screening and testing for commonly abused controlled substances in accordance with our company’s background check and drug testing policy. Motor Vehicle Record checks are also completed for all candidates who have received a written offer of employment to determine insurability for driving a company vehicle as it relates to the position.
This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
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