Programming Coordinator

Job Summary

Under the general supervision of the Vice President of Programming & Engagement the Programming Coordinator is responsible for contract processing, event advance work and settlement support, to the Programming department for center’s programming. This position will support the coordination and execution of Center related mission driven programming efforts.

Essential Duties and Responsibilities

• Ensures the Facility calendar and event information database is maintained.
• Improve by implementing new processes and serve as an event calendar system operational expert.  
• Collaborate with the Finance department to invoice Resident Companies and address any invoice-related inquiries.
• Advances events as assigned with the artist, promoter, tour manager, agent, etc.
• Review and process event and artist contracts.
• Troubleshoots issues and answers questions regarding rules and regulations of center.
• Maintain event files in an accurate and timely manner. Ensure that show files are up-to-date with new or revised contracts and other documents.
• Serve as a liaison between Center departments to ensure complete contractual fulfillment and event settlement.
• As directed by the Vice President of Programming & Engagement, collect individual departmental costs, event labor, and other related expenses for contract settlement.
• Meet with clients, artists, tour managers, etc. as needed. Create and maintain a cooperative working relationship with clients and perform any necessary follow-up actions or client requests as directed by the Vice President of Programming & Engagement.
• Assist with coordinating event details with internal departments including but not limited to Ticket Sales Office, parking administration, Engineering, Food and Beverage, Front of House, and Security.
• Support mission driven programming as well as commercial and rental events as directed by the Vice President of Programming & Engagement.
• Participate in Marcus Center staff meetings and programming team meetings.
• Attend various events and performances at the Marcus Performing Arts Center. 

Qualifications Requirements

Education and Experience

• Minimum of three years administrative experience in a high-volume, deadline driven business environment.
• Demonstrated experience with contract administration.
• Bachelor's degree preferred

Knowledge, Skills and Abilities

• A commitment to the arts and arts education
• Ability to be appreciative of diverse perspectives, and a commitment to the organization’s initiatives regarding racial equity, diversity, and inclusion (REDI)
• Availability to work nights and weekends, as required for events.
• Strong interpersonal skills and the ability to work well with a diverse population.
• Excellent and professional written and verbal communication skills.
• Strong attention to detail and highly organized.
• Effective proofreading ability.
• Basic knowledge of contractual administration and general legal terminology.
• Ability to successfully manage multiple projects and respect multiple deadlines while changing priorities on a tight schedule.
• Ability to communicate with all levels of the organization and to the public, Board members, donors, customers, business contacts, vendors and elected officials on business matters.
• Ability to maintain a high level of confidentiality.
• Ability to work independently and to establish, monitor, and achieve goals with minimal supervision.
• Excellent computer skills, Microsoft Office products, and Adobe.