What are the responsibilities and job description for the Payroll Specialist (Fiscal Specialist Senior) position at Maricopa Community College District?

Payroll Specialist (Fiscal Specialist Senior)

Job ID : 321097

Location : District Support Services Cntr

Full / Part Time : Full Time

Regular / Temporary : Regular

Hourly Rate

20.23 - $26.30 / per hour

Grade

Work Schedule

Monday - Friday, 8am - 5pm

Summer Hours : Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education : Hispanic-Serving institutions program (HSI Program).
Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
One of the largest community college systems in the country
2020 Healthy Arizona Worksites Program recipient
Named 19th Best Employer for Women by Forbes
2019 No. 42 in Arizona's Best Employers

Benefits

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options :

20 paid observed holidays

Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)

Paid vacation, sick, and personal time

Maricopa Employee Store : Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)

Annual professional development growth funding

Tuition reimbursement for employees and dependents

Flexible work schedules

Maricopa Employee Health & Wellness Program :

Sight-On-Site Eye Care Services

Diabetes Empowerment Education Program

Mobile On-site Mammography Screenings

Employee Assistance Program (EAP)

Wondr online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more.

Pre-Retirement Events

Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).

10 Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)

Job Summary

Join Our Dynamic Payroll Team!

Are you passionate about numbers, organization, and making sure everyone gets paid on time? As a Payroll Specialist , you'll play a vital role in ensuring smooth payroll operations for our campuses. From preparing and processing payroll to maintaining accurate records, you'll help keep things running seamlessly-all while staying compliant with federal and state regulations.

We don't just crunch numbers-we collaborate! Our team works closely with various departments to streamline processes and ensure accuracy. You'll be working with PeopleSoft 9.2 , utilizing Payroll for North America, Time and Labor, and Absence Management modules to process bi-weekly payroll.

If you thrive in a team-oriented, professional, and fun environment, this is the place for you. Come be a part of a group that values teamwork, efficiency, and a little bit of fun along the way!

Essential Functions

Payroll Processing (30%)

Prepare, process, and distribute payroll for assigned colleges.

Coordinate the workflow for assigned payrolls.

Payroll Compliance (20%)

Ensure compliance with FLSA, IRS, SSA, ASRS, and Arizona Revised Statutes .

Advise management on payroll processes, policies, and regulations.

Payroll Verification & Adjustments (20%)

Review and verify pay documents and calculations submitted by district departments.

Process payroll deviations, including adjustments to standard pay.

Manage garnishments and tax levies, ensuring accuracy and compliance.

Issue Resolution & Collaboration (15%)

Analyze and research payroll discrepancies or issues.

Work closely with other departments to resolve payroll-related concerns efficiently.

Technical Expertise & System Management (10%)

Utilize and support Human Resource Management System technical processes.

Act as a subject matter expert for payroll-related system functionalities.

Maintain a high level of technical proficiency in payroll operations.

Communication & Compliance Reporting (5%)

Respond to payroll inquiries from employees, auditors, and government agencies.

Prepare written correspondence as needed.

Uphold a strong fiduciary responsibility in handling payroll matters.

Perform other duties as assigned.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and two (2) years of fiscal support experience related to area of assignment.

An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

1. Five (5) or more years of full payroll processing experience (including, but not limited to, data entry, overpayments, spreadsheets, multi-state taxes, pay adjustments, termination payouts, contracts, and non U.S. citizen taxation)

2. Experience working with federal and state guidelines, including tax regulations, calculations, and payroll reporting

3. Experience working with an electronic time and attendance system

4. Experience working with nonresident alien requirements, status, and taxation

5. Experience working with PeopleSoft Human Capital Management System

6. Experience working with the Arizona State Retirement System

7. Experience with garnishments, tax levies, and child support orders

How to Apply

Applicants are required to submit a resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.

Indicate whether former or current employment is Full-Time or;

Part-Time employment (must include number of hours worked)

Provide employment history in a month / year format (e.g., 09 / 07 to 10 / 11) including job title, job duties, for each position held and name of employer for each position.

Three professional references, preferably current and / or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Posting Close Date

Apply on or before March 16th, 2025 to be considered.

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states : "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, visit https : / / jobs.maricopa.edu / psp / MCPAHPRD / EMPLOYEE / HRMS / c / HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1000&JobOpeningId=321097&PostingSeq=1

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Salary : $20 - $26

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