What are the responsibilities and job description for the Records Assistant position at Maricopa County, AZ?

Posting Date

02 / 13 / 25

Application Deadline

02 / 17 / 25

Pay Range

17.75 - $26.00 hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

County Attorney

About the Position

Do you possess excellent communication skills and have a knack for organizing information? Then consider applying to our Records Assistant position!

As our Records Assistant, you will provide research and organizational support to the Maricopa County Attorney's Office. With a careful eye for detail, you will research case and court documents and utilize multiple file management systems to audit and correct case data. You will also use excellent communication skills to successfully coordinate with the case's managing bureau.

About Us

We believe in integrity. We believe in justice for all. We are proud to deliver high-quality prosecution, comprehensive victims' services, crime prevention programs, and more to the residents of Maricopa County. If you would like to utilize your talents and skills to stand up for Maricopa County, apply today, and join our team!

Proud to Offer

Work with a greater purpose
Tuition reimbursement
Exceptional work-life balance, with hybrid or alternative work schedule options (after six months based on business needs)
Opportunities for growth and development within Maricopa County
Low-cost, high-value healthcare for you and your qualifying dependents
Paid vacation, sick time, and parental leave
Extensive wellness program, including healthcare premium discounts
Employee discounts for goods and services
Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.29% monthly contribution rate and includes a 100% employer match on Day 1
Learn more at Work With Us | Maricopa County, AZ

We Require

One year of clerical and / or administrative experience

High school diploma or GED

A combination of post-secondary education and job-related experience may substitute for the required experience on a year-for-year basis

We Also Value

Experience in a law office, judicial, court, or law enforcement environment

Job Contributions

Organize case files for destruction and storage; sort, track, and process the record's department mail

Provide quality control, update or include missing case information and destructed information into the Maricopa County Attorney's Office internal databases, Prosecutor by Karpel

Research case information from various databases, including PbK, County Attorney Information System, ICIS Justice Court database, ICIS Superior Court database, and OnBase, among others

Order file requests, which include procuring, receiving, inspecting, distributing, inventorying, moving, maintaining, and disposing of criminal records files

Archive and maintain an inventory of certified priors and digital media for new and existing materials from criminal cases

Escort recycling bins for secure shredding processes

Keep track of work statistics for monthly reports and other internal office audit reports

Working Conditions

Work is performed in an office setting; requires long periods of sitting while completing computer activities

Ability to travel to and from various county locations for meetings and trainings, utilizing personal or county vehicles

Valid Arizona driver's license required upon hire

Ability to lift boxes and pull mail carts weighing 40 lbs. and over

Ability to bend / reach / climb a small ladder to archive materials onto 7-foot-high shelves

The Maricopa County Attorney's Office requires a thorough background check of all successful candidates and is authorized to test prospective employees for the presence of illegally accessed drugs; drug testing is conducted once an offer has been extended and prior to placement

Selection Procedure

Only the most qualified candidates will be considered

Consideration will only be given to candidates who submit online applications

Candidates will be contacted primarily through email and their Workday online application profile

Must pass a pre-employment background and / or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!

Salary : $18 - $26

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