Posting Date
01 / 31 / 25
Application Deadline
02 / 05 / 25
Pay Range
Min - 1st Quartile - Mid - Max
19.75 - $22.06 - $24.38 - $29.00
Job Type
Unclassified
Department
Sheriff
About the Position
Now is your chance to join the Maricopa County Sheriff's Office as a Records Specialist. In this role, high importance is placed on ensuring public trust and confidence by providing services that are prompt, efficient and delivered by an individual who considers the impact of their actions on an individual, team, organizational and public service level.
The Sheriff's Record Specialist provides critical, statutorily mandated access and verification services through the maintenance of a central repository of criminal arrest warrants and other court sanctioned injunctions for Maricopa County. This substantial responsibility requires a Records Specialist to have a strong work ethic and be committed to quality, customer service and attention to detail in order to ensure documents are handled properly and timely. Errors may result in liabilities which include, but are not limited to, loss of life or financial liability for wrongful arrest. Accuracy in the Record Specialist's proper validation of warrant entries is required so warrants are not removed from the National Crime Information Center (NCIC) database.
About the Maricopa County Sheriff's Office
Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.
POSITION QUALIFICATIONS :
We recognize your time is valuable, so please apply if you meet the following required qualifications :
Education
- High School diploma or GED
Experience
Two (2) years of experience performing office, administrative, and clerical duties.Combined education and experience qualifications
Post-secondary education may substitute for the required experience on a year-for-year basis.Other requirements
Candidates selected to move forward in the selection process must be able to type a minimum of 30 words per minute as demonstrated by a typing test certification from a government agency, an employment agency, a college, a vocational school, or a public school system. Certificates obtained from typing sites available on the Internet are not acceptable for verification of typing speed.In order to be considered for employment with the Maricopa County Sheriff's Office, successful candidates must not have a revoked or suspended driver's license.Training that may be provided on-the-job : FEMA NIMS - IS100 and 700; Safety; Payroll; PREA.Prior to hiring, the Sheriff's Office requires that all candidates pass an extensive background review.Our Preferred Candidate has
Experience processing law enforcement, legal, or court records.Compensation is more than a salary with MCSO :
Growth and stability since 1871Choice of three medical plans - starting as low as $70 / monthHolidays - 10 / year 1 personal dayEnrollment in Arizona State Retirement SystemPaid sick and parental leaves (birth / adoption)10% discount at KinderCare facilities in the Valley and upcoming MCKids Club to serve County employees and their families exclusivelyMCSO Mentoring program to provide personal and professional growth opportunities for all employeesAccess to free County gymsLearn more at Benefits OverviewEssential Job Tasks
This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
Maintains and updates of the Sex Offender Registration system, including, but not limited to entering data within ten days of conviction or entrance into the county fingerprinting and photographing subjects; making notification to the law enforcement agency of jurisdiction; and address changes within three days.Updates and maintains the NCIC database, including, but not limited to : the immediate update of records (not to exceed three days) regarding stolen vehicles, guns, missing persons, stolen license plates.Confirms NCIC available 24 / 7 as to the validity of warrants - 10 minutes for urgent requests; 60 minutes for routine requests.Clears NCIC warrants - when the record is no longer valid.Trains NCIC, functionally test and affirms terminal operator proficiency to assure compliance with Federal Bureau of Investigation (FBI) CJIS policy and regulations.Maintains repository for verification of Domestic Violence Orders of Protection, 24 / 7.Records and reports all information on stolen and recovered vehicles to the Department of Public Safety (DPS).Documents and provides Maricopa County Department of Transportation (MCDOT) with copies of traffic accident reports.Notifies the victim of the arrest, date, and time of the subject's initial appearance in court.Notifies victims and responsible law enforcement agencies of impending incarceration.Provides information to DPS and update files concerning crimes that manifest evidence of prejudice (hate crimes).Supplies DPS Central Repository such information as necessary to operate the Uniform Crime Reporting (UCR) program.Fingerprints and provides ID badges for the Ordinance for Adult Oriented Businesses and Adult Service Providers.Orders expunging records for wrongly arrested or indicted persons.Notifies persons of summons and report to Grand Jury Exhibits daily by noon of summonses served so records can be unsealed.Provides customer service to the public via telephone and at the service counter.Maintains multiple filing systems including card indexes.Researches and analyzes records and files for criminal data, to include the Records Management System (RMS).Processes all requests for reports : copies, indexes, distributes, microfilms and runs dispatch.Maintains and logs daily statistical reports; code reports according to FBI UCR procedures.Processes Public Records Requests.Retrieves data from microfilm; verifies and data entry.Prepares warrant worksheets; assigns active warrants; purges expired warrants, etc.Confirms, clears, cancels, modifies all warrants and distribute by fax; sorts and logs Grand Jury warrants and summonses.Distributes and processes canceled warrants.Replies to Hot File confirmations; enters into NCIC; annual Hot File validation.Sends and receives teletypes.Sends teletypes, enters NCIC and creates wanted bulletins for escapes.Researches and identifies inmates in all MCSO jails and distribute notices.Maintains daily statistical reports.Research / updates / corrects booking data and criminal history in the Sheriff's Inmate Electronic Data (SHIELD).Provides fingerprinting services to the general public.Receives monies and issues receipts.Operates the automated mug shot system.Be present at work site to perform assigned tasks at the times and dates scheduled and / or assigned by the supervisor.Working conditions
May be required to work in close proximity to inmates / sex offenders. The Sheriff's Office is a 24 / 7 operation; which requires the ability to work rotating shifts, weekends, and holidays with the potential for rotating days off.
The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.
Work environment
IndoorsRarely outdoors, in temperatures above 90 degrees, or below 40 degreesConstantly in confined areas.Frequent high noise level.Frequent bright lightingRarely exposed to chemical / fumes, smoke / dust, and wet / damp areasRarely using stairs or ladders, unprotected heightsRarely dim lightingRarely exposed to contagious diseases.Physical Environment
Sitting, standing and walkingDriving a vehicleSpeaking, hearing, seeing, and readingDistinguishing colorsBending, kneeling, and reachingTwisting, climbing, crouchingWearing protective gearPrecise dexterityLifting floor to waist twenty (20) poundsLifting waist to shoulder of twenty (20) poundsLifting shoulder to overhead of twenty (20) poundsCarrying a weight of twenty (20) pounds for a distance of 10 feetPushing / pulling a weight of twenty (20) pounds for a distance of 10 feetSocial Environment
Handling high volume of workAccuracy and attention to detailTeamwork and working in close physical proximity with othersFrequent interruptionsHandling multiple or complicated tasks, frequently changing tasks and unscheduled tasksWorking under deadlines or time pressures to complete tasksConcentration / vigilanceWorking in a team environmentWorking in close proximity with othersPublic contactConditions may rarely emergencies, traumatic subject matter, dangerous environment, decision making, isolation and overtime / rotating shifts.Knowledge, skills, and abilities
Knowledge of
Administrative and clerical procedures and systems such as word processing, managing files and records, transcription, and other office procedures and terminologyData entry equipment and office practices and proceduresSkill in
The operation office equipment including, but not limited to, typewriter, dictation or transcribing equipment, calculator, fax machine, printer / copier and computer terminalIn giving full attention to what other people are saying, taking time to understand points being made, asking questions as appropriate and not interrupting at inappropriate timesVerbally communicating with others to convey information effectivelyAbility to
Accurately prepare and maintain records, files and reportSpeak to different audiences including supervisors, coworkers and the publicWrite in a clear, concise and organized manner, using the most suitable format for the material and audienceExercise judgment and care in supplying information from files and records.Prepare statistical reportsEstablish and maintain constructive and cooperative working relationships with individuals from the public, and all levels of the organizationSELECTION PROCEDURE :
The hiring authority will select the successful candidate based on departmental needs.
All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.
Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.
Selection Procedure
Only the most qualified candidates will be consideredConsideration will only be given to candidates who submit online applicationsCandidates will be contacted primarily through email and their Workday online application profileMust pass a pre-employment background and / or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitiveMaricopa County is an equal opportunity employer.
Apply Now!
Salary : $70
