Administrative Assistant

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

Are you passionate about providing organized coordination of projects and programs? Are you a detail-oriented people person who is interested in helping ensure executive leadership-led initiatives run smoothly and comply with requirements? As an experienced Administrative Assistant, you'll have the opportunity to support the Director of Nursing and other leaders in one of the country's premier corrections healthcare facilities!

The Maricopa County Department of Correctional Health Services is seeking a motivated, organized, and efficient Administrative Assistant to assist and coordinate nursing operational functions.

About Us

Correctional Health Services (CHS) is an industry-leading healthcare organization for the incarcerated population, providing medical, dental, mental health, psychiatric care, and substance abuse treatment (i.e., Medication-Assisted Treatment, and Opioid Treatment Program). Our department's culture promotes collaboration, continuous training, and flexibility. We challenge our team to spearhead initiatives, break down barriers, and advance their expertise.

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits, including access to our upcoming on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including healthcare premium discounts

• Employee discounts for goods and services

• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1

• Learn more at Work With Us | Maricopa County, AZ

We Require

• Three years of responsible clerical and/or administrative experience

• High school diploma or GED

• Must complete an MCSO-HR fingerprint/background check

We Also Value

• Associate's degree in business or a related field

• Experience with compiling and tracking data, writing reports, and creating and editing documents

• Three years of experience using a variety of office equipment and software (i.e., PC, Outlook, Word, Excel, SharePoint, PowerPoint, Adobe)

Job Contributions

• Provides comprehensive administrative support related to creating, finalizing, and maintaining documents and correspondence such as clinical practice guidelines, policies and procedures, databases, information packets, memos, emails, and other communications for all aspects of nursing management

• Maintains calendars for the Director and Assistant Director of Nursing by scheduling and preparing for meetings, appointments, and events

• Serves as a point-of-contact for nursing executive leadership, maintaining confidentiality and appropriately routing and prioritizing requests, messages, emails, and calls received

• Prepares meeting agendas and presentation materials, takes and transcribes meeting minutes, and prepares summaries for review and distribution

• Accurately maintains and works to improve the information available on the Nursing SharePoint site

• Independently manages time and work volume to ensure deadlines are met and supports leadership with time-sensitive needs

• Maintains communication between nursing executive leadership, CHS leadership, and support staff and answers requests within the scope of authority

• Coordinates, researches, and provides required information for various special projects

• Disseminates vital quality management information and updates to Correctional Health Services employees using the Correctional Health Services distribution list

• Functions as administrative liaison for NCCHC annual accreditation maintenance reports and as the point of contact for on-site visits

• Carries out all administrative phases of the annual patient satisfaction survey. This includes preparing and distributing packets, gathering and compiling survey results, creating final reports, and communicating survey outcomes per protocol

• Performs general office duties such as photocopying, faxing, mailing, and managing office supply inventory in a fiscally responsible manner

• Supports and assists with nursing recruitment responsibilities as needed

Working Conditions

• Must be able to work inside an office/administrative area of a correctional facility

• May be assigned to various clinical jail locations in the Phoenix area within a 5-mile radius

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!