Administrative Specialist Senior

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

Are you looking for a position that will utilize your attention to detail and knack for precision? Your skills may be an excellent resource for the Administrative Specialist Senior role with the Maricopa County Emergency Management Department!

In this role, you will perform a wide variety of administrative duties to support the Emergency Management (EM) and Security Services (SS) teams so the department can react in an informed and consistent manner to disasters and security services operations.

About Us

Are you ready to help your community prepare for a large-scale emergency and keep our County safe? We are looking for motivated individuals to rise to the occasion! Maricopa County Department of Emergency Management prepares for, responds to, and recovers from large-scale community disasters. Security Services is a division within the Emergency Management Department that provides specialized armed security services and executive protection to our county leaders and ensures the safety of County facilities and property. Some of our partners include local and state governments, industry leaders, universities, and community organizations active in disasters. Our department embraces cutting-edge technologies and innovative partnerships to bring unique solutions to complicated problems. Join our team to continue our efforts to keepour residents safe!

We plan on moving locations within the next 6 months to 1 year. Our new location will be located at 1325 N Fiesta Blvd, Gilbert, Arizona. This is an in-person position that has no teleworking allowed due to the nature of our business and building.

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Paid vacation, sick time, and (birth/adoption) parental leave

• Extensive wellness program, including healthcare premium discounts

• Employee discounts for goods and services

• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1

• Learn more at Work With Us | Maricopa County, AZ

We Require

• Three years of clerical or administrative experience

• High school diploma or GED

• An equivalent combination of experience and/or post-secondary education may substitute for the required experience on a year-for-year basis

• Must possess, or have the ability to obtain by the time of hire, a valid Arizona Driver's License

We Also Value:

• Extensive knowledge of Microsoft Office, Word, Excel, PowerPoint, Access Database

• Considerable knowledge of governmental organization and functions

• Ability to communicate effectively, both orally and in writing

• Ability to work individually with minimum supervision or as a team member

• Ability to operate a variety of telephone/computer/radio/electronic equipment

• Ability to communicate effectively in a public setting

Job Contributions

• Assist with monitoring, tracking, and development of annual budget and monthly budget forecasts for Security Services

• Conduct research for products, services, or solutions and make recommendations to the supervisor

• Obtain and maintain the Certified Agency Procurement Aide (CAPA) designation for the department

• Oversee the Performance Measure reporting tool for Security Services

• Manage blanket purchase orders for Emergency Management/Security Services, process/approve invoices for payment, and monitor purchase orders for balances

• Create and maintain records and databases for incoming revenue and donation funds for the Security Services division

• Validate bank deposits by verifying accounting string information, reconciling amounts received and amounts to be deposited, and ensuring protection of funds until delivered to the appropriate person/entity

• Provide oversight of the customer service reception desk, which includes but is not limited to mail and courier services, scheduling meeting rooms and vehicle service, and answering the main telephone line for the department. Adhere to established procedures and ensure that staff coverage is adequate, and resources are available and up to date

• Train new Support Services staff and communicate new procedures and processes to the department

• Provide administrative support to managers

• Develop and maintain Standard Operating Procedures for Support Services; and develop document templates for departmental use

• Manage annual inventory of office supplies and equipment for Support Services

• Respond to inquiries from internal and external customers in a timely and professional manner, providing accurate information and/or direction to the proper resources

• Act as backup to the other administrative positions within the department

• Perform special projects and other assignments as assigned by department management and supervisor

Working Conditions

• The position is typically office or administrative work and is not substantially exposed to adverse environmental conditions

• May be required to lift up to 20-25 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!