Legal Secretary

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

Come be a part of a dynamic, fast-paced legal team as a Legal Secretary at the Office of the Legal Advocate. Are you motivated, have excellent communication, and organizational skills, with a can-do attitude? If so, you are just the candidate we are looking for!

As a Legal Secretary, you will play a vital role on the defense team by handling case files, preparing legal records, and filing pleadings, petitions, briefs, correspondence, motions, and other legal documents. You will work side by side with attorneys and their team to ensure our clients receive the best possible representation.

About Maricopa County's Office of the Legal Advocate

We provide high quality legal representation to our clients while protecting the fundamental rights of every member of the community.

The Office of the Legal Advocate is made up of hard-working and dedicated people who believe in safeguarding the constitutional rights of the indigent clients we serve.

We strive to build a stronger team with every team member we add, because every one of our colleagues plays an integral part in delivering excellent representation.

If your goal is to be part of a dynamic, supportive, and pivotal office, please consider applying to the Office of the Legal Advocate!

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits including access to our upcoming on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including healthcare premium discounts

• Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1

• Learn more at Work With Us | Maricopa County, AZ

We Require

• Two years of experience in a legal setting with knowledge in legal preparations and legal proceedings

• High school diploma

• Post-secondary education may substitute for the required experience on a year-for-year basis

We Also Value

• Criminal law or indigent defense office experience

• Experience as a Legal Secretary working in a public or private law firm

• Certificate of completion from an accredited secretarial school or certificate of completion from a legal secretary training program

Job Contributions

• Type and prepare legal documents, briefs, petitions, and memoranda for filing from written copy, oral and/or mechanical dictation in a fast-paced environment

• Transcribe witness interviews verbatim from cassette tape, CD and/or digital recordings

• Answers multi-line telephone for various staff members, screen calls, transfer, and take messages as needed

• Perform as receptionist for unit or floor; directs visitors, sorts, and distributes mail/fax transmissions, and memos

• Coordinate case files and calendars; file documents in complex files; prepare court calendars for attorneys, schedule meetings, interviews, and legal calls

• Photocopy documents, correspondence, notebooks, books, motions, briefs, files, and other confidential materials

• Support attorneys who represent persons who have been charged with and/or been convicted of crimes, some of which may include traumatic subject matter, and perform this work under critical deadlines

• Access information electronically from the court and update internal case tracking systems; use internal case tracking systems and intra/internet to answer questions for attorneys, staff, and clients

• Hand-deliver and/or pick up documents/items on- and off-site

• Box files for long-term storage, occasionally retrieve closed files from and return files to long-term storage area

Working Conditions

• Ability to work with traumatic subject matter (crime scenes, accidents, etc.) You will work in an environment with frequent interruptions, time pressures, high volumes of work, handling multiple or complicated tasks, unscheduled tasks, frequently changing tasks, accuracy, decision making, concentration/vigilance, teamwork, working in close physical proximity with others, and public contact

• You may be required to lift 15-25 pounds from the floor to waist, 15 pounds from waist to shoulder, or shoulder to overhead; carry 25 pounds 100 feet or push/pull 100 pounds 1000 feet

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!