Management Assistant to the Office of the Director

Posting Date

01 / 09 / 25

Application Deadline

01 / 19 / 25

Pay Range

Hiring Pay Range : $22.75 - $30.25 Hourly

Full Range : $22.75 - $37.75 Hourly

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.

Job Type

Unclassified

Department

Real Estate

About the Position

The Management Assistant to the Office of the Director enhances the Director's effectiveness by providing management support and representing the Director to others. This role is for an experienced self-starter with extensive exposure to Maricopa County's department directors, executive management, staff, and the public.

About Us

The Maricopa County Real Estate Department partners with various departments and agencies to acquire space and improvements for County personnel and land for infrastructure improvement projects maintains the real property data on County-owned and leased facilities and acquires / leases / disposes of County real property. We are a team of collaborative, results-driven professionals who are building a stronger Maricopa County.

Proud to Offer

Work with a greater purpose

Tuition reimbursement

Exceptional work-life balance

Opportunities for growth and development within Maricopa County

Low-cost, high-value healthcare for you and your qualifying dependents

Paid vacation, sick time, and (birth / adoption) parental leave

Extensive wellness program, including healthcare premium discounts

Employee discounts for goods and services

Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1

Learn more at Work With Us | Maricopa County, AZ

We Require

Two years of administrative experience in a Real Estate environment, including office management support to an executive officer or department director

Associate degree in Real Estate, Business Administration, or a closely related field

An equivalent combination of post-secondary education and / or job-related experience may substitute for the minimum qualifications on a year-for-year basis

We Also Value

Bachelor's Degree

Three or more years of administrative experience, including office management support to an executive officer or department director

Experience with governmental real estate functions

Advanced proficiency in using Microsoft Word, PowerPoint, and Outlook. Intermediate proficiency in Microsoft Excel, VISIO, SharePoint, and OnBase

Job Contributions

Represent the Director internally as a liaison between the Director and department partners to ensure that work (valuation analysis and lease abstracts) keeps moving forward in the Director's absence

Conserve the Director's time by reading, researching, routing correspondence, drafting letters and documents, collecting and analyzing information

Complete various projects (e.g., Board of Supervisor linked agendas, leadership agendas, and various departmental and divisional tasks) and special assignments by establishing objectives, determining priorities, managing time and the cooperation of others, monitoring progress, problem-solving, and making necessary adjustments to plan

Maintain customer confidence and protect operations by keeping information confidential

Prepare reports by collecting and analyzing data / information. Compose written correspondence that is technical in nature with a high degree of clerical aptitude

Work closely with and assist the Management Analyst

Control the department's office inventory, which may require attaining a "Ghost or P Card" and managing it in compliance with the Maricopa County Procurement Code

Coordinate meeting logistics, attend and / or participate in meetings, take minutes, and capture / distribute follow-up items

Use independent judgment and discretion in performing the duties with little or no guidance and other duties as assigned

Working Conditions

The position is typically office or administrative work and is not substantially exposed to adverse environmental conditions

Must be able to lift up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time

Must possess or have the ability to obtain, by the time of hire, a valid Arizona driver's license

Selection Procedure

Only the most qualified candidates will be considered

Consideration will only be given to candidates who submit online applications

Candidates will be contacted primarily through email and their Workday online application profile

Must pass a pre-employment background and / or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!

Salary : $23 - $38