Sheriff's Record Specialist - Judicial Enforcement Pawn Division

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

Are you a master organizer and multi-tasker? Consider applying for our Sheriff's Record Specialist position.

The Sheriff Record Specialist assigned to the Pawn, Adult Business, ATF, and Criminal Background Section of the Judicial Enforcement Division provides licensing and regulatory services. This position plays an integral part in providing compliance support for the MCSO, which is mandated by the Constitution, Arizona Revised Statutes, Federal Statutes, and other local ordinances. The role specializes in reviewing business applications, issuing permits and licenses, examining, and correcting pawn transaction reports, conducting criminal background checks, and evaluating & filing Bureau of Alcohol, Tobacco, Firearms and Explosives (BATFE) forms.

Join a team with a purpose - apply now!

About the Maricopa County Sheriff's Office:

Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education

• High School Diploma or GED

Experience

• Two (2) years of experience performing office or administrative duties.

OR

Combined education and experience qualifications

• Post-secondary education may substitute for the required experience on a year-for-year basis.

Other requirements

• Must possess a valid Arizona driver's license or have the ability to obtain by the time of hire.
• Training that may be provided on-the-job:
• FEMA NIMS - IS100 and 700
• Safety
• Payroll
• PREA
• JWI - Justice Web Interface
• LexisNexis Accurint
• iCIS - Integrated Court Information System
• Onbase - Court Documents
• Omnigo - Property and Evidence
• TraCS - Traffic and Criminal Software
• Filebound - Incident Reports
• LeadsOnline - Pawn Software
• TheHUB - Training Software
• Within six (6 months) of employment or assignment must train, functionally test, and affirm the proficiency of terminal operation to assure compliance with Federal Bureau of Investigation (FBI) CJIS policy and regulations, and successfully retest every two (2) years; must train, functionally test, and affirm the proficiency of the Security and Privacy test and successfully retest annually.
• Must type at least 35 words per minute as a condition of employment. Typing certificates obtained or available on the internet are not acceptable for verification of typing speed.
• Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.

Our Preferred Candidate has

• Two (2) years of responsible full-time law enforcement, legal, or justice system support related experience.

Compensation is more than a salary with MCSO:

• Growth and stability since 1871
• Choice of three medical plans - starting as low as $70/month
• Holidays - 10/year 1 personal day
• Enrollment in Arizona State Retirement System
• Paid sick and parental leaves (birth/adoption)
• 10% discount at KinderCare facilities in the Valley and upcomingMCKids Club to serve County employees and their families exclusively.
• MCSO Mentoring program to provide personal and professional growth opportunities for all employees
• Access to free County gyms
• Learn more at Benefits Overview

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Accepts and reviews pawnbroker applications and license renewals in accordance with Arizona Revised Statutes.
• Reviews and corrects pawn transaction reports as per Arizona Revised Statutes; research law enforcement and open-source databases for stolen property and suspects.
• Analyzes and evaluates information received on stolen property and suspects and prepares case files for detectives.
• Research pawn transaction reports for prohibited firearms possessors; notifies state and federal agencies referencing Intensive Probation individuals that have pawn activity.
• Accepts and reviews adult business permits and license applications and renewals, ensuring federal and state notification forms are completed by the applicants.
• Evaluates background investigation results and determines applicants' eligibility as outlined in county ordinance.
• Prepares and maintains current folders on adult businesses, managers, and providers.
• Issues and mails temporary and permanent manager and provider identification cards.
• Extracts and analyzes information contained in Order of Protections, Injunctions against Harassment and Child Custody Court Orders using various computer systems and investigative tools to complete background investigations to assist with officer safety.
• Reviews, analyzes, and files Bureau of Alcohol, Tobacco, Firearms and Explosives (BATFE) forms submitted by firearms dealers.
• Works independently following Office Policies, Procedures, Court Orders, County Ordinance and Arizona Revised Statutes requirements.
• Decides appropriate legal solutions to varied and complex problems within time sensitive parameters.
• Provides customer service via telephone and in person to assist the public and law enforcement representatives, answering inquiries while reinforcing policies and mandates.
• Operates cash register for receipt of payments, enters deposits, and writes receipts.
• Trains new hires.
• Drives to satellite office during the workday as needed.
• Performs tasks as scheduled and/or assigned by supervisor.

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Work occurs primarily indoors working in MCSO jail facilities with various staff and all classifications of inmates.

Work occurs primarily in anindoor office environment.Tasksrequire manual dexterity of hands and body to operate office equipment and ability to handle multiple or complicated tasks, interruptions, time pressures, and high work volume. Job involves teamwork and interacting with all levels of County management and personnel as well as the public. Responsibilities require concentration, accuracy, ethical conduct, and a professional demeanor.

Work environment

• Indoors
• Rarely outdoors, in temperatures above 90 degrees, below 40 degrees
• Conditions may frequently include confined area, high noise level, bright lighting
• Conditions may rarely include chemicals/fumes, smoke/dust, wet/damp area, stairs or ladders, unprotected heights, dim lighting

Physical environment

• Sitting, standing walking
• Driving a vehicle
• Speaking, hearing, seeing, reading
• Bending, kneeling, reaching twisting
• Crouching, balancing
• Lifting floor to waist twenty (20) pounds
• Lifting waist to shoulder twenty (20) pounds
• Lifting shoulder to overhead twenty (20) pounds
• Carrying a weight of twenty (20) pounds for a distance of 10 feet
• Pushing/pulling a weight of twenty (20) pounds for a distance of 10 feet
  

Social environment

• Interruptions
• Time pressures
• High volume of work
• Handling multiple or complicated tasks
• Frequently changing tasks
• Accuracy
• Decision making
• Concentration/vigilance
• Teamwork
• Working in close physical proximity with others
• Public contact
• Conditions frequently include unscheduled tasks
• Conditions may rarely include emergencies, exposure to traumatic or sensitive subject matter, isolation, overtime/rotating shifts

Knowledge, Skills, and Abilities

Knowledge of

• General office practices and procedures
• Microsoft 365 applications

Skill in

• Operating standard office equipment.
• Communicating verbally and in written format as appropriate for the needs of the audience.
• Applying strong time management skills and attention to detail to work tasks.

Ability to

• Exercise sound judgment and supply accurate information from files and records.
• Establish and maintain effective working relationships.
• Type a minimum of 35 words per minute.
• Communicate effectively with the public and law enforcement representatives.
• Be meticulous, detail oriented, and multitask.

SELECTION PROCEDURE:

The hiring authority will select the successful candidate based on departmental needs.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!