Project Manager

Job Description:  Construction Project Manager

CLASSIFICATION PURPOSE

This exempt supervisory job classification is responsible for managing all aspects (e.g., gross margin, schedule, contract review and subcontracts, change orders) of individual projects from award bid through completion to ensure budget compliance, efficiency, and profitability; perform related work as required.

ESSENTIAL FUNCTIONS

The examples of functions listed in this job description are representative, but not necessarily exhaustive, of any one position in this job classification.  Management may assign other functions not listed herein at its sole discretion.

• Manages multiple construction crews according to company procedures, goals, and values;
• reviews bid turnover package from estimating for accuracy;
• reviews plans and specifications to get familiar with the project;
• reviews estimate and compares with plans and specifications for accuracy;
• prepares a submittal log;
• sets up the project in the accounting system;
• establishes a budget and enters it into the accounting system;
• prepares a job book and subcontract agreement;
• presents the project (e.g., pre-construction agenda, review of plans, scope of work, specifications, inclusions/exclusions, schedule, and any items that may have been omitted during the bid process) to the team during the pre-construction meeting;
• holds Foremen and Supervisors accountable for project schedule, project hours, material orders and delivery and client updates and coordination, and maintenance;
• assists in removing roadblocks in successful job completion (e.g., materials, subcontractors, clients);
• strives to get subcontractors onto a job first and complete it prior to sending company crews to the site;
• manages subcontractors (e.g., contracts, terms, scope of work, schedule, progress, payment requests);
• designs construction plans for installation crews;
• works with the sales/design team to ensure quality and accurate production rates;
• solves technical issues on as-built projects;
• edits, updates, and ensures the use of the company Construction Manual;
• informs Supervisor of the project schedule (e.g., status, budgeted hours, problems) on daily and weekly basis;
• ensures all contract billing, job set ups, and change orders are completed to company standard;
• ensures key performance indicators (e.g., gross profit, project budgets) are reported on time and to company standard;
• prepares project start plans (including all project documents) for approval;
• selects, supervises, trains, disciplines, and evaluates employees;
• designs, completes, and maintains all required reports, forms, and logs to track activities such as estimates, requests for information, field changes, and purchase and delivery schedules;
• conducts regular job site inspections;
• analyzes, negotiates, and/or approves all vendor bids, subcontracts, change orders, requisitions, and proposals;
• designs and maintains required approve payment of invoices received from subcontractors;
• ensures all work and materials comply with specifications, timelines, and profit margins;
• verifies and approves invoices for orders placed;
• conducts meetings;
• establishes business plans and performance objectives, and reports performance against business objectives;
• complies with all company policies, procedures, and standards;
• understands the relationship between job quality and customer service, satisfaction, and retention;
• notifies Vice President and President of all gross profit lost work;
• provides excellent service (e.g., accurate, complete, and timely) to clients, vendors, and company staff in a courteous and efficient.

COMPETENCIES

• Business Acumen: Proactively manages the business portfolio as a profit center; increases revenue, leverages resources, and tracks expenses to ensure revenue, efficiency, and gross margin goals are met.

• Results Oriented: Maintains focus on outcomes; is proactive and goal oriented; concentrates on meeting objectives, delivering to the required time, cost, and quality; holds performance as more important than process; sets specific, measurable, and relevant goals and takes efficient action to accomplish success.
• Construction: Demonstrates full knowledge of multiple trades including construction, hardscape, irrigation, pavers, and low-voltage lighting; uses equipment effectively; reads elevations, blueprints, and plans accurately. 
• People Management: Responsible for staffing, training, and performance management; approves all paperwork; complies with all human resources procedures; views employees as assets.
• Job Quality: Understands the relationship between job quality and customer service, satisfaction, and retention; focuses attention on landscape, construction, hardscape, irrigation, low voltage lighting, and site cleanliness; is committed to improving job quality at all times.
• Customer Service: Consistently exceeds customer expectations; keeps customers well-informed, listens to them attentively, and addresses their concerns; enacts a personal approach to customer service.
• Interpersonal Skills: Treats others with respect, collaboration, and support in such a way that work relationships are improved and morale is increased; is approachable; has effective communication skills.

EDUCATION/EXPERIENCE

An example of the preferred education, training, and/or experience that demonstrates possession of the knowledge, skills, and competencies for this position includes:  at least five (5) years of landscape construction management experience similar to that described above.

ESSENTIAL PHYSICAL CHARACTERISTICS

The physical characteristics described here are representative of those that must be met by an employee to successfully perform the functions required by this job classification.  Reasonable accommodation may be made to enable an individual with qualified disabilities to perform the functions of this job classification, on a case-by-case basis.

Frequently stand, walk, or crouch on narrow and/or slippery surfaces; stoop, kneel, bend to pick up or move objects; walk for long distances and on sloped ground and uneven surfaces; frequent sitting, time spent on the telephone, repetitive use of hands to operate computers, printers, and office equipment, standing, bending and stooping, twisting of waist side-to-side, turning and flexion of the neck, lifting and carrying objects weighing up to 50 pounds.

SPECIAL NOTES, LICENSES AND CERTIFICATIONS

Pre-employment:  Incumbents must sign the Confidentiality, Non-disclosure, and Non-solicitation Agreement prior to their first day on the job.

License:  A valid class C driver’s license, which must be maintained throughout employment in this job classification, is required at the time of appointment.  Employees in this job classification may be required to use their own vehicle.

Language:  Though not required, bilingual English and Spanish skills are desirable.

Certifications:  No certifications are required of this job classification.

Working Conditions:  Work is predominately in an office environment with associated noise, space, and computer screen exposure.  Occasional travel to client locations, job sites, and meetings is expected as part of this position. 

Background Investigation:  Incumbents must have a reputation for honesty and trustworthiness.  Misdemeanor and/or felony convictions may be disqualifying depending on type, number, severity, and recency.  Prior to appointment, candidates may be subject to a background investigation and/or drug test.

Introductory Period:  Incumbents appointed to this job classification serve an introductory period of 90 days.

KEY PERFORMANCE INDICATORS

The Key Performance Indicators for this position will be specified at the time of appointment.

Marina Landscape, Inc. provides a family atmosphere where each of its team members are valued, and their ideas heard. Marina Landscape is 100% employee-owned, our employees share as the company grows and prospers. Join Marina Landscape, Inc. and become an owner!

Salary : $85,000 - $100,000