What are the responsibilities and job description for the Development Associate I position at Marine Biological Laboratory?
Reporting to the Senior Associate Director of Development, the Development Associate I will provide high-level administrator skills in support of the Development Team, including all department officers under the guidance of the Senior Associate Director of Development. This individual is team-oriented and able to work in a fast-paced, professional work environment with multiple demands, regularly involving both highly confidential and time-sensitive materials and information. The individual will perform complex administrator and management duties requiring the discretion of independent judgment and initiative on matters of significance.
MAJOR RESPONSIBILITIES:
- Assist in the coordination of fundraising activities to meet the development goals of the MBL.
- Under the direction of the Senior Associate Director of Development, work with UChicago, as well as with the Database Administrator to coordinate the production of donor research profiles for the Development Office to support the work of front-line fundraisers, prospect strategy, and the Board of Trustees.
- Plan, coordinate and process large, complex appeal, acknowledgement, stewardship, informational and invitational mailings several times a year in support of Development goals.
- Preparation of constituent profiles, and meeting and event briefing documents.
- Provide proofreading and formatting support for letters, reports, briefings, biographies, memorandums, and printed collateral in support of department communication strategy.
- Collaborate on special events, specifically, project-oriented design of spreadsheet data sources for merge document and other uses (e.g., invitation addresses, RSVP tracking, nametag and place card creation, guest notes record keeping, and database entry).
- All other duties as assigned.
ADMINISTRATION:
- Serve as a department expert on the use of virtual event software.
- Schedule appointments, visits, and travel arrangements for Development Officers as needed.
- Organize and maintain paper and digital files in support of the Associate Director, Foundation and Corporate Relations.
- Department expert on programs, activities, and procedures of the MBL and the Development Office to confidently and accurately respond to questions and provide needed information to stakeholders.
- Perform other duties as required and/or assigned.
EDUCATION/EXPERIENCE: Preferred Qualifications
- Bachelor’s degree
PHYSICAL REQUIREMENTS:
- Ability to work at a computer for extended periods.
- Occasional lifting of objects (less than 30 lbs).
