What are the responsibilities and job description for the Crew Manager/HR Coordinator position at Marine Construction Management?
Crew Manager / HR Coordinator needed in Rhode Island!
LOCATION: Newport, Rhode Island
Our client is a leader in custom built, management and global operations of some of the world’s most luxurious Superyachts. Your team provides an owner and captain with the highest level of personal service available in our industry.
ROLE DESCRIPTION:
Our client is growing and needs an HR Support person in their Yacht Management division. This person will support the management team in meeting the high standards and level of service that are required. You will coordinate with Yacht Managers, Accounts team, Captains, Owners, Owners’ Representatives, Crew Employment/Payroll Services, Insurance Providers, and Crew, to carry out the day-to-day tasks below. You will participate in policy discussions and changes in keeping up with the evolving international and Flag State regulations governing crew employment on private and commercial superyachts.
Responsibilities include, but are not limited to:
Crew Administration
- Issuing crew employment agreements and amendments, wage releases, letters of authority and sea service testimonials.
- Liaising with Captains, Owners and Crew Employment or Payroll companies to complete crew onboarding/offboarding and contractual terms.
- Coordinating and developing crew joining and leaving procedures.
- Issuing documents and liaising with Flag States to ensure compliance with the ILO Maritime Labor Convention (MLC-2006).
- Maintaining tracking systems for crew leave time.
- Tracking certification expiration dates and renewals.
- Assisting with applications for Flag State endorsements and discharge books; etc.
- Assist with compliance with Minimum Safe Manning requirements.
Crew Medical Insurance
- Enrolling crew in medical policies.
- Coordinating annual renewals of medical policies, including comparison summaries of quotes and policies to assist Owners in making best decisions on policy choice.
- Reviewing monthly/annual invoices.
- Assisting crew with claims processing and questions about policies.
- Maintaining and updating medical claim procedures and communicating all policy information and documentation to crew.
- Liaising with crew medical insurance companies to assist with emergency and critical care situations
- Provide backup coverage to Executive Administrator, including, but not limited to: fielding calls, office administration, booking crew travel and crew travel letters, etc.
- Provide support to Operations Manager and Yacht Managers as needed
- Must be available for occasional travel.
EXPERIENCE:
- The ideal candidate will have previous experience and background in the superyacht industry or in Human Resources, paralegal, contracting, etc.
- Knowledge of superyacht regulations and operation a plus, but not required.
- Most importantly, the candidate should be well organized, have excellent communication skills, possess strong attention to detail, and have a professional and team-oriented demeanor.
- The candidate should be able to work well both independently and as part of a team.
- A high degree of discretion and confidentiality is essential.
The position is Full-Time in the Newport office with occasional domestic and international travel as necessary, usually to attend trade shows and trainings.
Must have or be able to obtain a US Passport for occasional International travel.
Hybrid in-office and remote schedule may be available after completion of an initial term (to be specified at time of hire). Generous compensation commensurate with experience and excellent benefit package available.