What are the responsibilities and job description for the USDA ADMINISTRATIVE SPECIALIST position at Marine Corps Community Services?
This position is located with the Family Care Program on the Marine Corps Logistics Base, Albany, Georgia.
Why Choose MCCS?
Here at MCCS, we believe in meaningful connections and opportunities for you to build and develop skills that will span throughout your entire career, and creating positive relationships that will last a lifetime. We provide our Marines, Sailors, and their families with everyday services and support. We believe in serving those who serve. Joining our world renowned team also comes with some amazing benefits:
401(k) Flex Savings Plan through Fidelity.
Tax-free shopping.
Access to MCCS facilities such as the child development centers, gyms, library, MCCS Dining Hall and Tax -Free Shopping at the MCX, pools, auto skills center, outdoor recreation and more!
Professional training opportunities to build and develop new skills.
**Marine Corps Logistics Base, Albany, GA is participating in the Pilot program allowing authorized current DoD Civilian Employees to have limited commissary shopping privileges. This pilot program begins starting 5 December 2024 and runs for 120 days from this date prior to terminating unless otherwise extended. *Note: Shopping privileges are not authorized for family members of DoD civilian employees, or former or retired DoD civilian employees who are not otherwise authorized to shop at commissaries.**
Major Duties
What to Expect
Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components for USDA.
Prepares and submits monthly claims for reimbursement to the USDA Coordinator in a timely manner.
Establishes suspense dates to collect responses and submits information as required by requests.
Assists in the enrollment and participation of CYP facilities and FCC homes in the USDA program.
Assists with training for CYP professionals to include FCC providers.
Assists Coordinator in completing duties required by USDA to include but not limited to Sponsoring Organization reviews, food analysis, reviews of meal audits, and food allergy and substitution submissions for Cooks.
Must pass a pre- employment physical and annual physicals thereafter, provide evidence of immunization and be free from communicable disease.
Must maintain current food handlers, CPR and First Aid certifications.
May be required to obtain a government driver's license and government purchase card.
Performs other duties as assigned.
Qualifications
What are we looking for?
Three years' experience that demonstrates broad knowledge of administrative practices and principles.
Skill to organize and coordinate multiple high visibility projects simultaneously.
Skills to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation.
Skills to operate a computer and associated peripheral equipment and software.
Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds; maintaining stock of office supplies.
Skills to deal with employees at various levels in the organization and to represent the program with customers external to the organization.
Must be able to obtain and maintain TIER-1 Childcare (CNACI) background checks which are required for positions that involve working with children under 18 years of age.
Ability to communicate effectively in English, both orally and in writing, and possess strong interpersonal communication skills.
How To Apply
STEP 1 - Qualify with Application and/or Resume.
You must meet the experience requirements described above under Qualifications. Your application and/or resume must clearly demonstrate your relevant experience to qualify. You must include employer, position title, position start date (mm/yyyy) and end date (mm/yyyy), pay grade (as applicable) for each position listed.
Internship and volunteer positions listed must also include the start date month and year (mm/yyyy) and end date month and year (mm/yyyy).
STEP 2 - Submit application and/or upload resume online at: https://careers.usmc-mccs.org/
STEP 3 - If prior military, upload a copy of your DD214 Member 4 or Service 2 Copy as an attachment to your profile under "My Job Applications" https://careers.usmc-mccs.org/.
STEP 4 - Employment Preferences, may be requested for positions graded NF-3 and below, Crafts and Trades (NA, NL, & NS), and Child & Youth (CY) positions. If you are using an employment preference, please use this chart below to ensure your application includes the correct required documents to verify eligibility.
PREFERENCE
REQUIRED DOCUMENTS
Military Spouses
1. Furnish a copy of the PCS order identifying a dependents-authorized move and the sponsor's reporting date to the new duty location.
2. Submit a current application or resume
3. For spouses with current or prior Federal service, submit a copy of the most recent performance appraisal rating and, if applicable, documentation of appointment eligibility
Veterans
Copy of DD214 citing general or honorable discharge.
Persons with
Disabilities
Proof of Disability Documentation from: doctor, licensed medical professional, licensed rehabilitation professional, or any federal, state, District of Columbia, or US territory agency that issues or provides disability benefits.
Spouses of relocating active-duty military members applying through Military Spouse Preference Program must upload all documents listed above. Spousal Preference applicants hired in a flexible position will not lose their spousal preference eligibility until declination or acceptance of a regular Full-Time or Part-Time position. Spousal Preference may only be utilized once for each permanent relocation.
As applicable, upload all required documents above to your profile under "My Job Applications" in the MCCS Careers application portal https://careers.usmc-mccs.org/.
STEP 5 - If applicable, upload a copy of your Transition Assistance form and copy of ID card with "TA" stamped on front of card as an attachment to your profile under "My Job Applications" https://careers.usmc-mccs.org/.
Transition Assistance Program: (May be requested for positions graded NF-3 below or equivalent) Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must upload all documents listed above in Step 5.
STEP 6 - Before you press "Submit Application", be sure all requested documents have been attached or uploaded.
It is the applicant's responsibility to verify that information entered, uploaded, or submitted is received, legible and accurate. HR will not modify applications, resumes or add missing attachments. To return to a previous or incomplete application, log into your MCCS user account.
Resumes/applications emailed or mailed will not be considered for this vacancy announcement.
ALL ONLINE APPLICATIONS AND REQUIRED DOCUMENTS MUST BE RECEIVED BY 11:59PM EASTERN STANDARD TIME (EST) ON THE CLOSING DATE LISTED IN THE JOB POSTING.
Closing Statement
GENERAL INFORMATION:
Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.secnav.navy.mil/donhr/Site/Pages/No-Fear-Act.aspx
As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a Tier 1 (T1) Level Background Check Investigation. For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Marijuana is a Schedule I drug under the Controlled Substances Act and therefore use of marijuana is illegal under Federal law regardless of State laws.
Vacancies may be filled by methods other than internal competitive procedures when it appears that the best qualified person can be obtained from other sources. To be considered for non-competitive appointment (e.g. transfer eligible or reinstatement eligible) you must list your current/former highest previous permanent grade held as a regular part-time or full-time department of defense non-appropriated fund employee.
CONTACT US:
For any questions and/or any technical difficulties navigating through or using the Career Page send an email to vacancies.lejeune@usmc-mccs.org or contact us at (910) 451- JOBS (5627). Applications nor documents will not be accepted via email.
Why Choose MCCS?
Here at MCCS, we believe in meaningful connections and opportunities for you to build and develop skills that will span throughout your entire career, and creating positive relationships that will last a lifetime. We provide our Marines, Sailors, and their families with everyday services and support. We believe in serving those who serve. Joining our world renowned team also comes with some amazing benefits:
401(k) Flex Savings Plan through Fidelity.
Tax-free shopping.
Access to MCCS facilities such as the child development centers, gyms, library, MCCS Dining Hall and Tax -Free Shopping at the MCX, pools, auto skills center, outdoor recreation and more!
Professional training opportunities to build and develop new skills.
**Marine Corps Logistics Base, Albany, GA is participating in the Pilot program allowing authorized current DoD Civilian Employees to have limited commissary shopping privileges. This pilot program begins starting 5 December 2024 and runs for 120 days from this date prior to terminating unless otherwise extended. *Note: Shopping privileges are not authorized for family members of DoD civilian employees, or former or retired DoD civilian employees who are not otherwise authorized to shop at commissaries.**
Major Duties
What to Expect
Prepares and maintains assigned reports, correspondence, and statistical and financial data pertaining to components for USDA.
Prepares and submits monthly claims for reimbursement to the USDA Coordinator in a timely manner.
Establishes suspense dates to collect responses and submits information as required by requests.
Assists in the enrollment and participation of CYP facilities and FCC homes in the USDA program.
Assists with training for CYP professionals to include FCC providers.
Assists Coordinator in completing duties required by USDA to include but not limited to Sponsoring Organization reviews, food analysis, reviews of meal audits, and food allergy and substitution submissions for Cooks.
Must pass a pre- employment physical and annual physicals thereafter, provide evidence of immunization and be free from communicable disease.
Must maintain current food handlers, CPR and First Aid certifications.
May be required to obtain a government driver's license and government purchase card.
Performs other duties as assigned.
Qualifications
What are we looking for?
Three years' experience that demonstrates broad knowledge of administrative practices and principles.
Skill to organize and coordinate multiple high visibility projects simultaneously.
Skills to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation.
Skills to operate a computer and associated peripheral equipment and software.
Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds; maintaining stock of office supplies.
Skills to deal with employees at various levels in the organization and to represent the program with customers external to the organization.
Must be able to obtain and maintain TIER-1 Childcare (CNACI) background checks which are required for positions that involve working with children under 18 years of age.
Ability to communicate effectively in English, both orally and in writing, and possess strong interpersonal communication skills.
How To Apply
STEP 1 - Qualify with Application and/or Resume.
You must meet the experience requirements described above under Qualifications. Your application and/or resume must clearly demonstrate your relevant experience to qualify. You must include employer, position title, position start date (mm/yyyy) and end date (mm/yyyy), pay grade (as applicable) for each position listed.
Internship and volunteer positions listed must also include the start date month and year (mm/yyyy) and end date month and year (mm/yyyy).
STEP 2 - Submit application and/or upload resume online at: https://careers.usmc-mccs.org/
STEP 3 - If prior military, upload a copy of your DD214 Member 4 or Service 2 Copy as an attachment to your profile under "My Job Applications" https://careers.usmc-mccs.org/.
STEP 4 - Employment Preferences, may be requested for positions graded NF-3 and below, Crafts and Trades (NA, NL, & NS), and Child & Youth (CY) positions. If you are using an employment preference, please use this chart below to ensure your application includes the correct required documents to verify eligibility.
PREFERENCE
REQUIRED DOCUMENTS
Military Spouses
1. Furnish a copy of the PCS order identifying a dependents-authorized move and the sponsor's reporting date to the new duty location.
2. Submit a current application or resume
3. For spouses with current or prior Federal service, submit a copy of the most recent performance appraisal rating and, if applicable, documentation of appointment eligibility
Veterans
Copy of DD214 citing general or honorable discharge.
Persons with
Disabilities
Proof of Disability Documentation from: doctor, licensed medical professional, licensed rehabilitation professional, or any federal, state, District of Columbia, or US territory agency that issues or provides disability benefits.
Spouses of relocating active-duty military members applying through Military Spouse Preference Program must upload all documents listed above. Spousal Preference applicants hired in a flexible position will not lose their spousal preference eligibility until declination or acceptance of a regular Full-Time or Part-Time position. Spousal Preference may only be utilized once for each permanent relocation.
As applicable, upload all required documents above to your profile under "My Job Applications" in the MCCS Careers application portal https://careers.usmc-mccs.org/.
STEP 5 - If applicable, upload a copy of your Transition Assistance form and copy of ID card with "TA" stamped on front of card as an attachment to your profile under "My Job Applications" https://careers.usmc-mccs.org/.
Transition Assistance Program: (May be requested for positions graded NF-3 below or equivalent) Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must upload all documents listed above in Step 5.
STEP 6 - Before you press "Submit Application", be sure all requested documents have been attached or uploaded.
It is the applicant's responsibility to verify that information entered, uploaded, or submitted is received, legible and accurate. HR will not modify applications, resumes or add missing attachments. To return to a previous or incomplete application, log into your MCCS user account.
Resumes/applications emailed or mailed will not be considered for this vacancy announcement.
ALL ONLINE APPLICATIONS AND REQUIRED DOCUMENTS MUST BE RECEIVED BY 11:59PM EASTERN STANDARD TIME (EST) ON THE CLOSING DATE LISTED IN THE JOB POSTING.
Closing Statement
GENERAL INFORMATION:
Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.secnav.navy.mil/donhr/Site/Pages/No-Fear-Act.aspx
As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a Tier 1 (T1) Level Background Check Investigation. For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Marijuana is a Schedule I drug under the Controlled Substances Act and therefore use of marijuana is illegal under Federal law regardless of State laws.
Vacancies may be filled by methods other than internal competitive procedures when it appears that the best qualified person can be obtained from other sources. To be considered for non-competitive appointment (e.g. transfer eligible or reinstatement eligible) you must list your current/former highest previous permanent grade held as a regular part-time or full-time department of defense non-appropriated fund employee.
CONTACT US:
For any questions and/or any technical difficulties navigating through or using the Career Page send an email to vacancies.lejeune@usmc-mccs.org or contact us at (910) 451- JOBS (5627). Applications nor documents will not be accepted via email.
