What are the responsibilities and job description for the Medical Group Administrator, Administration (Novato), Full Time, Days position at MarinHealth Medical Network?
ABOUT MARINHEALTH
Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.
MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.
Company:
Prima Medical Foundation dba MarinHealth Medical Network
Work Shift:
8 Hour (days) (United States of America)
Scheduled Weekly Hours:
40
Job Description Summary:
The Medical Group Administrator oversees the administrative and operations aspects of a multi-specialty medical group. This role ensures the efficient and effective delivery of high-quality patient care, proper regulatory compliance, financial oversight, human resource support, patient relations support and group leadership. The Administrator collaborates with executive leadership, physicians, and key stakeholders to enhance patient services, optimize operational performance, and drive overall organizational success.
Job Requirements, Prerequisites and Essential Functions:
Essential Duties and Responsibilities
Develop and execute long-term strategic plans that align with the organization's mission and goals.
Establish, implement, and maintain policies, procedures, and systems to enhance efficiency and quality of care.
Manage budgets, financial planning, and cost-control initiatives to optimize revenue and expenses.
Analyze financial reports, operational metrics, and key performance indicators (KPIs) to inform decision-making.
Ensure compliance with healthcare reimbursement policies, billing procedures, and regulatory requirements.
Identify opportunities for revenue growth, including service expansion, provider productivity improvements, and payer negotiations.
Ensure compliance with federal, state, and local healthcare regulations, accreditation standards, and best practices.
Maintain policies and procedures in accordance with HIPAA, OSHA, CMS, and other governing bodies.
Coordinate with Quality Committee and Vice President of Medical Affairs to implement quality improvement initiatives to enhance patient safety, clinical outcomes, and operational effectiveness.
Act as point of contact for human resource functions, including recruitment, performance management, and employee relations.
Foster a collaborative and high-performing work culture that supports professional development and staff retention.
Address provider concerns, implement conflict resolution strategies, and promote a positive work environment.
Represent the organization in professional associations, community partnerships, and industry events.
Prerequisite Skills
Strong knowledge of healthcare regulations and compliance requirements.
Knowledge of all credentialing processes and primary source verification, including provider licensing requirements.
Deep understanding of analytical data and translating that information to providers.
Familiarity with complex matrixed organizations.
Proven financial acumen, including experience in budgeting, cost management, and revenue cycle optimization.
Proficiency in electronic health records (EHR), practice management software, and IT infrastructure.
Excellent verbal and written communication skills with the ability to collaborate effectively with diverse stakeholders.
Strong leadership, decision-making, and problem-solving abilities.
Experience managing multi-specialty medical groups in California.
Familiarity with payer contracts and varying requirements
Knowledge of operations in ambulatory setting and how the department’s process/workflow impacts other areas' operation throughout the Network.
Comprehensive knowledge of all applicable state, federal, state licensing and other local regulations as they relate to ambulatory settings is required.
Ability to form relationships with physicians and medical directors, as well as, other key stakeholders.
In-depth understanding of operations and clinical workflows.
Demonstrates tactical and analytical thinking and planning skills, and is able to develop a plan to accomplish objectives, identify obstacles, and resolve operational issues.
Ability to build and establish effective working partnerships to achieve business objectives.
Able to handle difficult circumstances and make sound business decisions with little direction.
Organizational and time management skills, with the ability to prioritize multiple projects while delivering quality service.
Qualifications
Education:
Bachelor’s degree in healthcare administration, business administration, or a related field required. Master’s degree preferred.
Certification in healthcare management (e.g., CMPE, FACHE) is a plus.
Experience
Minimum of 5–7 years of progressive leadership experience in medical group administration or healthcare operations
Experience managing 50 FTEs and reporting to executive leadership preferred.
Licenses and Certifications
N/A
Reasonable accommodation(s) to qualified individuals with disabilities are available as part of the application step. If an accommodation is needed, please contact Human Resources at 415-925-7040 or email
TalentAcquisition@mymarinhealth.org
to initiate the process.
"MarinHealth is a diverse community of people with many different talents. We seek candidates whose work experience has prepared them to contribute to our professional, C.A.R.E.S standards (Communication, Accountability, Respect, Excellence, and Safety) . These behavioral standards help us create a healing environment for patients and colleagues alike. By committing to them and holding ourselves accountable, we can build trust and ensure clear communication.
At MarinHealth, our top priority is the well-being of our employees, patients, and community. As such, we require all employees to receive necessary immunizations, including the measles, mumps, varicella, and seasonal flu vaccinations as a condition of employment and annually thereafter. Additionally, the continued recommendation to obtain a COVID booster vaccination status. We understand that some individuals may require medical or religious exemptions from these requirements, and we remain committed to prioritizing the health and safety of all. Thank you for helping us in our efforts to maintain a healthy and safe environment.
The compensation for this role listed on this posting is in compliance with applicable law. The selected candidate’s compensation will be determined based on the individual’s skills, experience, internal/market equity factors, and qualifications. This posted minimum and maximum range represents the minimum and maximum of what we reasonably expect to compensate for the position. Furthermore, all compensation decisions are ultimately determined in accordance with our compensation philosophy. Compensation for positions covered by collective bargaining agreements are governed by the agreements in the aforementioned document."
Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.
MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.
Company:
Prima Medical Foundation dba MarinHealth Medical Network
Work Shift:
8 Hour (days) (United States of America)
Scheduled Weekly Hours:
40
Job Description Summary:
The Medical Group Administrator oversees the administrative and operations aspects of a multi-specialty medical group. This role ensures the efficient and effective delivery of high-quality patient care, proper regulatory compliance, financial oversight, human resource support, patient relations support and group leadership. The Administrator collaborates with executive leadership, physicians, and key stakeholders to enhance patient services, optimize operational performance, and drive overall organizational success.
Job Requirements, Prerequisites and Essential Functions:
Essential Duties and Responsibilities
Develop and execute long-term strategic plans that align with the organization's mission and goals.
Establish, implement, and maintain policies, procedures, and systems to enhance efficiency and quality of care.
Manage budgets, financial planning, and cost-control initiatives to optimize revenue and expenses.
Analyze financial reports, operational metrics, and key performance indicators (KPIs) to inform decision-making.
Ensure compliance with healthcare reimbursement policies, billing procedures, and regulatory requirements.
Identify opportunities for revenue growth, including service expansion, provider productivity improvements, and payer negotiations.
Ensure compliance with federal, state, and local healthcare regulations, accreditation standards, and best practices.
Maintain policies and procedures in accordance with HIPAA, OSHA, CMS, and other governing bodies.
Coordinate with Quality Committee and Vice President of Medical Affairs to implement quality improvement initiatives to enhance patient safety, clinical outcomes, and operational effectiveness.
Act as point of contact for human resource functions, including recruitment, performance management, and employee relations.
Foster a collaborative and high-performing work culture that supports professional development and staff retention.
Address provider concerns, implement conflict resolution strategies, and promote a positive work environment.
Represent the organization in professional associations, community partnerships, and industry events.
Prerequisite Skills
Strong knowledge of healthcare regulations and compliance requirements.
Knowledge of all credentialing processes and primary source verification, including provider licensing requirements.
Deep understanding of analytical data and translating that information to providers.
Familiarity with complex matrixed organizations.
Proven financial acumen, including experience in budgeting, cost management, and revenue cycle optimization.
Proficiency in electronic health records (EHR), practice management software, and IT infrastructure.
Excellent verbal and written communication skills with the ability to collaborate effectively with diverse stakeholders.
Strong leadership, decision-making, and problem-solving abilities.
Experience managing multi-specialty medical groups in California.
Familiarity with payer contracts and varying requirements
Knowledge of operations in ambulatory setting and how the department’s process/workflow impacts other areas' operation throughout the Network.
Comprehensive knowledge of all applicable state, federal, state licensing and other local regulations as they relate to ambulatory settings is required.
Ability to form relationships with physicians and medical directors, as well as, other key stakeholders.
In-depth understanding of operations and clinical workflows.
Demonstrates tactical and analytical thinking and planning skills, and is able to develop a plan to accomplish objectives, identify obstacles, and resolve operational issues.
Ability to build and establish effective working partnerships to achieve business objectives.
Able to handle difficult circumstances and make sound business decisions with little direction.
Organizational and time management skills, with the ability to prioritize multiple projects while delivering quality service.
Qualifications
Education:
Bachelor’s degree in healthcare administration, business administration, or a related field required. Master’s degree preferred.
Certification in healthcare management (e.g., CMPE, FACHE) is a plus.
Experience
Minimum of 5–7 years of progressive leadership experience in medical group administration or healthcare operations
Experience managing 50 FTEs and reporting to executive leadership preferred.
Licenses and Certifications
N/A
Reasonable accommodation(s) to qualified individuals with disabilities are available as part of the application step. If an accommodation is needed, please contact Human Resources at 415-925-7040 or email
TalentAcquisition@mymarinhealth.org
to initiate the process.
"MarinHealth is a diverse community of people with many different talents. We seek candidates whose work experience has prepared them to contribute to our professional, C.A.R.E.S standards (Communication, Accountability, Respect, Excellence, and Safety) . These behavioral standards help us create a healing environment for patients and colleagues alike. By committing to them and holding ourselves accountable, we can build trust and ensure clear communication.
At MarinHealth, our top priority is the well-being of our employees, patients, and community. As such, we require all employees to receive necessary immunizations, including the measles, mumps, varicella, and seasonal flu vaccinations as a condition of employment and annually thereafter. Additionally, the continued recommendation to obtain a COVID booster vaccination status. We understand that some individuals may require medical or religious exemptions from these requirements, and we remain committed to prioritizing the health and safety of all. Thank you for helping us in our efforts to maintain a healthy and safe environment.
The compensation for this role listed on this posting is in compliance with applicable law. The selected candidate’s compensation will be determined based on the individual’s skills, experience, internal/market equity factors, and qualifications. This posted minimum and maximum range represents the minimum and maximum of what we reasonably expect to compensate for the position. Furthermore, all compensation decisions are ultimately determined in accordance with our compensation philosophy. Compensation for positions covered by collective bargaining agreements are governed by the agreements in the aforementioned document."
