What are the responsibilities and job description for the Elections Technician position at Marion County, OR?
Marion County requires on-site work. Remote work is not available.
Marion County is seeking a motivated individual to serve as an Election Technician. In this critical role, you will oversee the daily management and administration of voter registration files. As an Election Technician, you will play a key role in facilitating voter access, maintaining election integrity, and ensuring smooth election operations. If you are passionate about elections and public service, we encourage you to apply and join our team in making a meaningful impact.
GENERAL STATEMENT OF DUTIES
Provides assistance to the Elections and Recording Manager. Assumes primary responsibility for specific technical and operational functions of the elections process for Marion County. Manages multiple tasks in compliance with state and federal laws, rules, and regulations. Does related work as required.
SUPERVISION RECEIVED
Works under the supervision of the Elections and Recording Manager, who assigns work, sets goals and reviews work for accuracy and conformance to department standards and laws governing the elections process.
SUPERVISION EXERCISED
Supervision of employees is not a responsibility of positions in this class; however, exercises lead direction, and trains regular and temporary employees, and election board workers.
Typical Duties - Duties include, but are not limited to the following
- Administers the training and daily management of the voter registration files (active, inactive canceled), all supporting files i.e. military/long-term voters, absentee voters and directs required mailings per the National Voter Registration Act (NVRA) of 1993 and the Help America Vote Act (HAVA) of 2005.
- Provides training of temporary workers in data entry and maintenance of the voter registration records. This includes but is not limited to: processing courier and U.S. mail per NVRA/HAVA; data entry, proof reading, filing, imaging and, preparations for voter mailings per NVRA /HAVA that occur prior to and after each election.
- Manages ballot flow during an election from pick-up at the post office through opening the envelopes. Signature verification procedures with regard to returned ballots and signature petition sheets.
- Greets public, provides phone and counter work, interprets election law and rules for candidates and the public.
- Manages the distributing and receiving of registrations cards; answers questions concerning registration.
- Oversees the in-office voting i.e. issuing of ballots, mailing of ballots, receiving of ballots.
- Oversees and directs the ballot sorting operation and process.
- Distributes and explains election specific cumulative and canvass reports.
- Certifies copies of voter registration profiles and issues precinct memorandum cards.
- Determines, for any given address in the County, appropriate voting jurisdictions.
- Accepts, reviews and processes candidate, measure and voter pamphlet filings for all special districts in the County.
- Provides forms and assistance for absentee voters.
- Interprets election laws and Administrative Rules in regard to citizens and districts for candidacy filings, recalls, initiatives, referendums, measure filings.
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Manages the special district files and acts as a liaison with the districts.
- Produces and updates documentation on district's board of directors.
- Manages required election specific publications for districts.
- Prepares mailing to districts, including cities of current election information and candidate filing, measure filing and voter pamphlet filing forms.
- Works with post office with mailing deadlines for ballots and voter pamphlets.
- Coordinates setup and administration of county drop sites, including the drive-thru(s) downtown. This includes working with different jurisdictions and providing security for each site. Manages the delivery of equipment and the pick-up of ballots.
- Provides assignments and supervision of temporary employees.
- Assists with reports - Analyzes and coordinates report needs for elections office and customers.
- Coordinates orders with deadlines, other vendors, other campaigns, etc.
- Knowledgeable in assisting disabled voters by providing Alternative Format Ballots and the use of the Accessible Computer Station voting equipment (Federally mandated program).
- Assists in production of large print and visually impaired ballots.
- Performs miscellaneous tasks including but not limited to, payroll for both regular employees and election board workers, scheduling of meetings, maintaining files, routine correspondence, preparation of election supplies, election coding, ballot counting, and interacting with other county departments on behalf of department.
Requirements for the Position
EXPERIENCE AND TRAINING
- Graduation from high school, or equivalent, and four years of progressively responsible office experience, including three years of elections experience and one year of experience with data processing equipment and systems; OR
- Bachelor's degree from an accredited university in computer systems, business management, public administration, science, or a related; OR
- Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.
SPECIAL REQUIREMENTS
- Must possess a current driver's license in the applicant's state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at: http://apps.co.marion.or.us/APAP/.
- The finalist for this position will be required to pass a criminal history background check; however, conviction of a crime may not necessarily disqualify an individual for this position.
- This assignment is represented by a union.
- This is a full-time position, which is eligible for overtime.
- Typical Work Schedule: Monday through Friday days, with flexibility depending upon the needs of the department and program.
Considerable knowledge of Oregon election laws; election procedures; data processing and computer systems including the Oregon Centralized Voter Registration System, including proprietary software applications, relational data bases and spreadsheets, statutes regarding deadlines and contents of filings; modern office equipment, computer systems, and software application, practices, procedures, and techniques; record keeping and reporting systems; typesetting, proofing and printing processes; vote tally systems; English composition, spelling, and grammar; effective written and verbal communication skills; and training standards for signature verification.
Skill to program and operate optical character recognition (OCR) ballot sorting equipment; consult with data processing professionals and department management to ensure data base coordination between voter registration system (OCVR) and ballot sorter's integrated software; review and evaluate logical and physical system design and operation to ensure maximum level of functionality, accuracy and efficiency; create test and production sorting schemes; generate and maintain audit reports; provide lead direction to temporary employees; organize and conduct trainings and give work assignments; operate office equipment including multi-line telephones, multi-functional copiers, printers, and scanners; provide customer service in a courteous, professional manner; and perform all Election Clerk duties. Participate in staff meetings to effectively and creatively provide innovative ideas and solutions to problems.
Ability to plan, organize, and direct the work of temporary employees and vendors; manage multiple tasks simultaneously; work within a team environment; scrutinize details with efficiency; anticipate and be prepared for unplanned occurrences; operate under stress and transparency; develop positive and professional working relationships with managers, co-workers, other county employees, agencies, vendors, and the public; organize large amounts of detailed information accurately within a rigid time frame; work overtime hours during an election; accept division parameters for vacation times; share personal workspace with public observers; and work with a diverse customer base.
PHYSICAL REQUIREMENTS
Operates a motor vehicle; sees using depth perception; reads an 8 pt. font; distinguishes colors and shades; speaks with a clear and audible voice; hears a normal speech level; sits; moves about the work area; uses hands and fingers to grasp and manipulate objects; operates a computer; bends; reaches overhead; lifts up to 50 lbs.; pushes/pulls up to 50 lbs.; uses office chemicals such as toner.
PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program, full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your loan eligibility should be directed to your loan servicer or the US Department of Education.
VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.
VETERANS’ PREFERENCE
Applicants are eligible to use Veterans’ Preference when applying with Marion County in accordance with ORS 408.225, 408.230, and 408.235 and OAR 105-040-0010 and 105-040-0015. Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.
DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE
- One of the following:
- MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
- Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
- Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
- In addition to one of the above documents, Disabled Veterans must also submit one of the following:
- A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
- Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.
You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/
Marion County is an Equal Opportunity, Affirmative Action, Veteran and Disability employer committed to increasing the diversity of its workforce.
