Executive Secretary

Job Summary

This position is responsible for assisting the President/ CEO Office with administrative, and secretarial duties related to the overall operation of the Hospital. Specific responsibilities primarily address support for President/ CEO and Executive Assistant.

Minimum Job Requirements

• Associate's Degree in secretarial science or related field and three year's executive level secretarial experience or the equivalent experience - OR -
• Six year's executive level secretarial experience or the equivalent experience.

Skills / Knowledge / Abilities

• Excellent communication skills to effectively and tactfully communicate with patients and their families and guests, co-workers, managers, providers and other hospital personnel on a one-to-one basis using appropriate grammar, vocabulary and word usage.
• Interpersonal skills necessary in order to carry out duties in a professional manner, as well as the ability to work well under stress.
• Excellent time management, and organizational skills.
• Ability to problem solve, multi-task in a fast-paced setting and work well in a team environment.
• Developed computer skills to include proficiency with Microsoft Office, telephone system and the ability to learn and proficiently perform computer applications related to department operations and job function.
• Excellent customer service skills.
• High degree of accuracy with concentration and close attention to detail.
• Ability to be discreet and protect the integrity of any confidential matter or information encountered during the performance of job duties.
• Proficiency in capturing meeting minutes and a strong knowledge of effective meeting minutes formats.

Working Conditions

• Typical office environment with prolonged sitting.
• Works with protected health information.
• Work may be subject to interruptions and occasional high stress levels.
• Ability to work occasional extended hours, evenings and/or weekends based on the needs of the department.
• May attend special functions and meetings at various locations within the hospital and community.

Physical and Mental Activities, Tools and Equipment

• Uses computer and other standard office equipment.
• Repetitive wrist, finger and hand movement and lifting supplies or equipment.
• Occasional manipulation of large volumes of books, charts, reports or files.
• Lifting, pushing, pulling, walking, sitting, reaching, bending, kneeling or stooping to perform duties in a safe manner.

Equal Opportunity and Affirmative Action Employer: Minority/Female/Veteran/Disability.
Marion Health is a smoke-free environment.