What are the responsibilities and job description for the Administrative Coordinator - Contracts position at Marjon Advisors Inc.?
About Us
Marjon Advisors Inc. is a growing manufacturing client seeking a passionate and driven Contracts Administrator to join our team.
Key Responsibilities
- Customer Engagement: Manage initial customer interactions regarding warranty parts or service.
- Quote Management: Identify correct parts, gather pricing details, and determine selling prices for various clients.
- Cross-Functional Collaboration: Partner with multiple departments to ensure smooth operations.
- Inventory Management: Retrieve spare parts from stock and manage orders from start to finish.
- Order Tracking: Maintain and distribute weekly open order logs to departments.
- Customer Complaint Resolution: Handle customer complaints professionally and efficiently.
- Government Contract Management:
- Monitor SAM and DIBBS for new Government RFQs and orders.
- Review RFQs and orders for errors or inconsistencies.
- Process government contracts through WAWF and assign Sales Order numbers.
- Pull new orders in MIL-PAC and distribute them to departments.
- Request contract modifications when needed.
- Document Control: Keep a daily log of quotes and orders and ensure proper filing.
- Shipment & Invoicing: Oversee the shipment and invoicing of all spare part orders.
Qualifications
- 6 months to 1 year related experience or training.
- Strong interpersonal skills and experience with mechanical/manufacturing contracts.
- Proficiency using Microsoft programs (Word, Excel, Outlook, etc.).
- Experience with Global Shop Solutions ERP system.
- Ability to read and understand blueprints and manuals.
- Ability to prioritize and adapt in a fast-paced environment.
- Attention to detail and ability to research.
- Able to work independently and within a team environment.
- Knowledge of Federal Regulations FAR/DFARS.
- Knowledge of most Government Contract types.
