Accounting Operations Specialist

JOB SUMMARY:

The Accounting Operations Specialist is a full-time, exempt role responsible for the efficient and accurate processing of accounts payable, along with dedicated accounts receivable and general ledger support. This position requires a detail-oriented professional with a strong understanding of accounting principles and processes, who can effectively manage a high volume of invoice processing and account reconciliations while contributing to broader financial operations.

The role will be primarily dedicated to accounts payable responsibilities, including timely and accurate invoice entry, discrepancy resolution, reporting, and analysis. The remaining time will be allocated to accounts receivable management and general ledger support, ensuring accurate financial records and smooth financial operations. This role will also be responsible for maintaining strong relations with vendors and customers as it relates to payable and receivables.

DUTIES & RESPONSIBILITIES:

Accounts Payable Processing:

• Process a high volume of vendor invoices accurately and efficiently, ensuring proper coding and authorization.
• Perform thorough three-way matching (purchase orders, receiving documents, and vendor invoices) to verify accuracy and resolve discrepancies.
• Investigate and resolve complex invoice discrepancies, communicating effectively with vendors and internal departments.
• Maintain accurate records and documentation of all accounts payable transactions.
• Assist with month-end and year-end close processes, including journal entries, account reconciliations, 1099 reporting, and other reporting requirements.  
• Reconcile vendor statements and resolve any outstanding balances.

Accounts Receivable Processing:

• Apply customer payments accurately and efficiently to respective accounts.
• Generate and send customer invoices.
• Monitor and manage accounts receivable aging, identifying and addressing delinquent accounts.  
• Resolve customer billing inquiries and discrepancies in a professional and timely manner.

General Responsibilities:

• Collaborate with internal departments to support financial operations.
• Respond to vendor and customer inquiries in a professional and timely manner.
• Adhere to company policies, procedures, and generally accepted accounting principles (GAAP).
• Identify and recommend process improvements to enhance efficiency and accuracy.
• Perform other related accounting and financial tasks as assigned.

EDUCATION AND/OR TRAINING:

• Ability to work independently with little to no supervision.
• Bachelor's degree in Accounting
• Strong knowledge of accounting principles 

WORK EXPERIENCE:

• Minimum of 2 years of experience in accounts payable and/or accounts receivable processing.

ADDITIONAL QUALIFICATIONS (OPTIONAL):

• Basic understanding of accounting principles and practices, including journal entries and account reconciliations.
• Knowledge of SAP Business ByDesign or other similar ERP system.
• Knowledge of sales tax regulations.
• Intermediate (or better) Excel skills, including the ability to use formulas and basic functions.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, both written and verbal; Strong ability to collaborate
• Detail-oriented and organized with a strong focus on accuracy.
• Strong analytical and problem-solving skills.  
• Proven ability to work independently and maintain a high level of productivity, demonstrating strong self-motivation and a proactive approach to problem-solving, while also collaborating effectively as part of a team.
• Interest in automation of routine batch processes
• Uses good judgement and exercises common sense
• Desire to work with and add to a strong team
• Proactive, critical thinker 
• Organized, detail oriented, and reliable
• Self-starter
• Positive, can-do attitude