Assistant Event Coordinator

Department: Mark Rink

Location: Greensboro

Compensation: $18.00 - $25.00 / hour

Description


Job Description: Assistant Event Coordinator



Position Overview:
The Assistant Event Coordinator supports the Event Coordinator in planning, organizing, and executing various events, including corporate gatherings, conferences, weddings, and community events. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Assistant Event Coordinator will collaborate with clients, vendors, and internal teams to ensure successful event execution.




Key Responsibilities

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  Event Planning Support: Assist in developing event concepts, timelines, and budgets. Participate in planning meetings and brainstorm creative ideas.


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  Vendor Coordination: Communicate with vendors, negotiate contracts, and ensure timely delivery of goods and services. Maintain positive relationships with suppliers.


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  Client Interaction: Act as a point of contact for clients, addressing their needs and concerns throughout the planning process. Ensure client satisfaction by providing timely updates.


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  On-Site Event Assistance: Oversee event setup and teardown, coordinate with staff and vendors, and ensure the event runs smoothly. Address issues promptly and efficiently.


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  Administrative Duties: Maintain event documentation, prepare reports, manage budgets, and track expenses. Assist with invoicing and payments.


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  Marketing and Promotion: Support event marketing efforts, including social media posts, email campaigns, and other promotional activities.

Skills, Knowledge and Expertise

• Excellent organizational and time management skills.


• Strong communication and interpersonal skills.


• Ability to work flexible hours, including evenings and weekends.


• Proficiency in Microsoft Office Suite and event management software.


• Ability to multitask and work under pressure.


• Problem-solving skills and attention to detail.

Benefits

• Competitive salary


• Health, dental, and vision insurance


• Paid time off and holidays


• Opportunities for professional development and advancement